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Federal Grants Assistant at Prince Edward County Public Schools

Prince Edward County Public Schools · Farmville, United States Of America · Onsite

2025-10-04 14:00:00.0

Junior
Office in Farmville

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Federal Grants Assistant

JobID: 664

Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
10/3/2025

Location:
Prince Edward School Board Office

Date Available:
Until Filled

  Additional Information: Show/Hide
PRINCE EDWARD COUNTY PUBLIC SCHOOLS
FARMVILLE, VIRGINIA 23901

POSITION DESCRIPTION

Title:                            Federal Programs Assistant

Reports to:                   Coordinator of Grants

FLSA Status:                Nonexempt (Classified position -12 months-full-time)

Summary:                    The Federal Programs Assistant supports the management and implementation of federal grants by performing a variety of general office, financial and clerical duties as assigned by the Coordinator of Federal Programs. This position ensures compliance with federal requirements and supports the day-to-day operations of the Federal Programs Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are representative of the role but are not exhaustive. Additional responsibilities may be assigned as needed:

Effectively monitor and maintain grant funds through an internal spreadsheet and state money management system (OMEGA), ensuring all expenditures are properly documented, reconciled, and updated in reimbursement logs.

Maintains accurate records of purchase orders faxed or emailed received and paid

Processes reimbursements and budget transfer requests through OMEGA

Updates and maintains user permissions in OMEGA

Provides assistance to auditors as required

Assists in yearly closing and monthly balance of grant accounts

Maintains time and effort records of grant funded positions

Facilitates delivery and inventory of materials and supplies purchased with federal funds

Organize and maintain documentation for grant-related activities, including Title I Parent Compacts, purchase orders, and reimbursement forms

Assists with scheduling and maintain records of Parent and Family Engagement events

Attends and compiles minutes from Title I Parent Advisory Council meetings

Collects and copies timesheets for After-school and Summer School Programs

13. Orders materials and supplies for Professional Development events, office, and private school

14.  Assists with planning, organization, and facilitation of Pre-K registration

15. Respond to inquiries from internal and external stakeholders, demonstrating excellent customer service

SUPERVISORY RESPONSIBILITIES
N/A

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each of the following requirements:

EDUCATION and/or EXPERIENCE (Preferred)
Holds an Associate Degree or higher preferred, with three years of financial management experience.

KNOWLEDGE, SKILLS AND ABILITIES

Proficient in Microsoft Suite and Google Suite
Strong organizational and time-management skills, with the ability to meet deadlines in a fast-paced environment
Works well independently and collaboratively with diverse teams
Effective oral, and written communication skills
Excellent customer service skills, with the ability to respond to inquiries and provide support to diverse stakeholders in a professional and courteous manner

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision requirements include close vision, distance vision, color vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TERMS OF EMPLOYMENT
Grant Funded. Twelve-month employment. Salary to be determined by the School Board.

EVALUATION
Performance of the position will be evaluated annually in accordance with the provisions of the Prince Edward County School Board’s policy on evaluation of classified personnel.

Approved by Superintendent: May 8, 2017, Revised: January 15, 2025, October 2025

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Federal Grants Assistant at Prince Edward County Public Schools

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Federal Grants Assistant at Prince Edward County Public Schools

Additional benefits

Other home office and work from home jobs

Senior Operating Engineer Mechanic Journeyman

TEACHER SECONDARY (MATH/SCIENCE)

ELEMENTARY TEACHER POOL **SPANISH PREFERRED**

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ELEMENTARY TEACHER POOL SPANISH PREFERRED

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