HCSS Acquisition Specialist - Purchasing at HealthCare System Staffing

%3Ch1 align=%22justify%22 style=%22margin-right: 0in; margin-left: 5.35pt;%22%3E%3Cstrong%3E%3Cspan style=%22font-size: medium;%22%3EJOB SUMMARY:%3C/span%3E%3C/strong%3E%3C/h1%3E%0A%3Cp style=%22margin-right: 0in; margin-left: 0in; ;font-family: Arial;%22%3E%3Cspan style=%22font-size: medium;%22%3ETo provide professional advisory, technical, and administrative skills necessary to acquire supplies, equipment, and services required by the institution in compliance with all applicable laws, rules, regulation, policies, and procedures. Responsible for performing various tasks related to the Procurement Cycle from planning through order fulfillment for routine procurements that require formal solicitation (ITB/RFP) and selection processes. %3C/span%3E%3C/p%3E%0A%3Cp style=%22margin-right: 0in; margin-left: 0in; ;font-family: Arial;%22%3E%3Cspan style=%22font-size: medium;%22%3E%26nbsp;%3C/span%3E%3C/p%3E%0A%3Cp style=%22margin-right: 53.9pt; margin-left: 4.5pt; ;font-family: Arial;%22%3E%3Cstrong%3EESSENTIAL JOB FUNCTIONS:%3C/strong%3E%3C/p%3E%0A%3Cul%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3EAssists Customers in procurement planning and project coordination by providing budgetary/cost analysis, sourcing, technical %26amp; commercial recommendations, defining project scope and requirements, scheduling and risk/benefit analysis information.%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EPrepares general bid-proposal documents including the development of appropriate specifications/requirements, evaluation %26amp; selection criteria and process, commercial and legal terms and bidders list.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3ECoordinates and leads the bid/proposal evaluation process and prepares award recommendation for basic contracts. %3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3ECoordinates and assists in leading the purchase and contract negotiations developing appropriate strategies and tactics to minimize institutional risks and achieve best value. %3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EPrepares purchase order/contract documents in accordance with approved templates/formats to ensure inclusion of all appropriate terms, conditions, and requirements.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EIssues purchase order releases and/or contract amendment consistent with the requirements of the agreement.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EActively engages in supplier sourcing and development activities including outreach to Historically Underutilized Businesses. %3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EProvides information to Customer to ensure Customers%27 understanding of purchase order/contract requirements and obligations including Customer%27s responsibility, if applicable, for contract management and managing supplier performance.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EResponsible for providing clarification of purchase order/ contract terms and requirements. Identifies discrepancies and facilitates negotiation/resolution of disputes.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan%3E%3Cspan style=%22font-size: medium;%22%3EIssues purchase orders and/or contract amendments consistent with the agreement terms.%3C/span%3E%26nbsp;%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3EProvides recommendations and/or prepares appropriate documents for contract renewals, extensions, modifications and termination in coordination with Customer and Purchasing Management.%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EMonitors supplier and/or customer performance and compliance with contract requirements and Purchasing%26rsquo;s policies and procedures.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EPrepares appropriate contract documents (i.e., bids/proposals, correspondence, purchase orders, amendments, etc.) and ensures they are properly completed, organized, filed, recorded, stored, and archived in accordance with applicable policies /procedures.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3ECoordinates compliance with all applicable UTMB, State, and Federal rules and regulations.%3C/span%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size: medium;%22%3E%26nbsp;%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EDevelops a strong partnership with customers to proactively understand their ordering habits and trends to assist with their needs.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EServes as liaison between vendors, the institution, and departments.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: 300%;%22%3E%3Cspan style=%22font-size: medium;%22%3ECorresponds with parties involved to assure orders, shipping, and %3C/span%3E%3C/span%3Edeliveries are timely and in order.%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3EHandles routine inquiries regarding the process and basic purchasing policies and procedures.%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EDevelops and maintains effective relationships with internal and external customers and serves as a principal liaison between customers and operations.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EWorks closely with customers in problem resolution and consults with customers on problem prevention.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EMaintains %26amp; reports service/process area outcomes.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3ECoordinates and/or assists in the development of service/process area policies and procedures.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EAdheres to internal controls and reporting structure.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3C/ul%3E%0A%3Cp style=%22margin-right: 0in; margin-left: 23.4pt; ;font-family: Arial;%22%3E%26nbsp;%3C/p%3E%0A%3Cp style=%22margin-right: 0in; margin-left: 23.4pt; ;font-family: Arial;%22%3E%3Cstrong%3E%3Cspan style=%22font-size: medium;%22%3EKNOWLEDGE, SKILLS AND ABILITIES:%3C/span%3E%3C/strong%3E%3C/p%3E%0A%3Cul%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3EDemonstrates good negotiation skills and understanding of negotiation strategies and tactics.%26nbsp;%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EProficient in Microsoft Office Suite%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EDemonstrate the ability to read, interpret and apply legal theories and concepts to develop and negotiate purchase order/contract terms to minimize institutional risk.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EGood technical writing skills and ability to write specifications.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EDemonstrates ability to communicate professionally with people at all levels of the organization and external contacts%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EGood organizational and project management skills.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EDemonstrates the ability to proactively assist customers with their immediate and long-term needs.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EAbility to analyze and interpret data.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EAbility to work in a fast-paced environment and work cross-functionally.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EWorking knowledge of current purchasing and on-line systems (e.g., Peoplesoft/Oracle).%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EDemonstrates good customer service skills.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EGood verbal and written communications skills including the ability to plan, organize, and lead meetings or conduct presentations.%26nbsp;%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EDetail oriented.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EGood overall knowledge of the acquisition process, policies, and procedures.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EGood mathematics and basic accounting skills.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EGood problem resolution skills.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli%3E%3Cspan style=%22font-size: medium;%22%3E%3Cspan style=%22font-size: medium;%22%3EAbility to work in a team environment contributing ideas, participating in decisions, and achieving outcomes.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3C/ul%3E%0A%3Cp style=%22margin-right: 0in; margin-left: 0in; ;font-family: Arial;%22%3E%26nbsp;%3C/p%3E%0A%3Cp style=%22margin-right: 0in; margin-left: 0in; ;font-family: Arial;%22%3E%3Cstrong%3E%3Cspan style=%22font-size: medium;%22%3EMARGINAL OR PERIODIC JOB FUNCTIONS: %3C/span%3E%3C/strong%3E%3C/p%3E%0A%3Cp style=%22margin-right: 0in; margin-left: 0in; ;font-family: Arial;%22%3E%3Cspan style=%22font-size: medium;%22%3E Performs related duties as required. %3C/span%3E%3C/p%3E%0A%3Cp style=%22margin-right: 0in; margin-left: 0in; ;font-family: Arial;%22%3E%26nbsp;%3C/p%3E%0A%3Cp style=%22margin-top: 0px; margin-bottom: 0px; font-family: Arial;%22%3E%3Cspan style=%22font-size: medium;%22%3E%26nbsp;%3C/span%3E%3C/p%3E

PREFERRED EXPERIENCE:

Working knowledge of State of Texas Procurement guidelines

 

REQUIRED EDUCATION / EXPERIENCE:

Bachelor’s degree or equivalent and two years related experience.

* Work schedule is Monday-Friday (8a-5p)

*HCSS is the in-house staffing agency for UTMB, therefore there are no TRS benefits associated with this position. However, there is an opportunity to participate in the 401k retirement plan offered through HCSS.*

*!

For application assistance, please email [email protected] Representatives are available Monday through Friday from 8 a.m. to 5 p.m. CST.

 

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