Registrar, O Dea, Seattle at Archdiocese of Seattle Catholic Schools

Archdiocese of Seattle Catholic Schools · Seattle, United States Of America · Onsite

2025-10-02 14:00:00.0

$65,000.00 - $80,080.00

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Registrar, O Dea, Seattle

JobID: 10553

Position Type:
Secretarial/Clerical/Registrar

Date Posted:
10/1/2025

Location:
O`Dea, Seattle

Additional Information: Show/Hide

O'Dea High School Registrar

Summary
This position is responsible for the maintenance of student records. The person in the position manages the Veracross and Magnus Health databases, builds and manages the master schedule in collaboration with the Assistant Principal for Student Services, maintains transcript and enrollment data, and assists with schedule and grade changes. This position also supports various school events including, but not limited to, Curriculum Night, Freshmen Registration, and Parent/Teacher Conferences. The position also performs a variety of other administrative tasks including certain communications related to enrollment and registration, providing support in the main office in the absence of the Administrative Assistant, and other duties as assigned.

Essential Functions/Responsibilities:

Manages student and faculty information in the School Information System (currently Veracross):
1. Ensures student and family information is accurate and complete, and student course information, course schedules, co-curricular participation, and other such information is accurately maintained in the School Information System.
2. Processes class transfers within school guidelines and advises staff and faculty as appropriate.
3. Checks and finalizes student schedules after master scheduling is complete.
4. Prepares Veracross for enrollment and scheduling processes.
5. Manages Veracross processes and reports that include start and end of year and semester changes.
6. Prepares and distributes report cards.
7. Gathers faculty and staff information as appropriate and updates Veracross with accurate information.
8. Manages access to Veracross which includes assigning usernames and passwords to new parents.
9. Enters new student data and all test scores into Scoir college app.
10. Creates reports as needed from Veracross.

Manages student information in Magnus Health software application:
1. Works with Assistant Principal and Athletic Director to ensure necessary health related information is being collected from families in a timely and efficient manner and verified for accuracy. This is for school enrollment and participation in athletics.
2. Supports uses of Magnus throughout the year to collect additional information from families to support all school activities.

Supports school activities across a variety of areas:
1. Supports the enrollment and registration process as needed in partnership with the respective school departments.
2. Assists with publication of course catalog, graduation program and other publications related to course and student information.
3. Assists as needed with reporting to the Archdiocese and state of Washington as it relates to student records.
4. Maintains student transcripts and sends as requested.
5. Ensures emergency backpacks have updated class rosters at all times.
6. Assigns students to Houses and Mentor Groups with direction from House Director.
7. Prepares awards for academic honors.
8. Acts as back-up for the Administrative Assistant when that person is at lunch or needs to be away from their desk.
9. Completes other duties as needed throughout the school year.

PART II. Minimum Qualifications

Level of experience/education that will be considered in lieu of a degree: 3-5 years in a similar position

Professional License/Certification Required: NA

Minimum Experience/Skills/Competencies Required: Strong written and verbal communication; ability to maintain confidentiality; ability to work with a diverse population; ability to multi-task

Technical Skills Required: General computer skills, knowledge and ability to use Office 365, adept at learning a variety of software applications, proficient at working with database systems. Prior Veracross use would be preferred.

The above statements describe the position as it exists now. They are not intended to be an exhaustive list of all responsibilities, duties and skills required in this position. It may be redesigned or reorganized at management discretion at any time.

Salary: Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, degrees, and certifications. The salary range for this position is $31.25/hour to $38.50/hour.

Benefits: A comprehensive package of benefits is offered including medical plan options, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, parking, and generous sick leave, vacation, and holidays.

Attachment(s):

Job Description Registrar.docx

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Registrar, O Dea, Seattle at Archdiocese of Seattle Catholic Schools

Additional benefits

Other home office and work from home jobs

Consultant Database Analyst

Private Wealth Investment Risk Associate/Senior Associate

Senior Associate - Tax

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