Grade 3 Administrative Assistant - Community Relations at St. Clair County Community Mental Health

This position is open until 11:59pm on 10/7/2025. 

ESSENTIAL FUNCTIONS:  

An employee in this classification is required to perform some or all of the following duties, however these do not include all of the tasks which the employee may be expected to perform: provide support for and participate in all department projects and events; represent the organization at community events; Provide clerical and logistical support for departmental projects, which may include: Creating and/or maintaining marketing product inventory, mailing/contact lists, tracking spreadsheets, fileshare event folders; Processing donations, managing registration processes, schedule meetings/appointments, reserve meeting rooms, take meeting minutes, order supplies; Create flyers, signs, PowerPoints, and other materials using Canva, PowerPoint, or similar software; work collaboratively with staff across the organization and externally; handle routine administrative matters independently with strong problem-solving skills to successfully complete non-routine departmental tasks; work other than normal hours of operation as needed; understand & maintain confidentiality; operate basic office equipment as required; comply with Alcohol & Drug Testing Policy (06-001-0010) and Background Check Policy (06-001-0015), as well as supervisors/designee directives; maintain confidentiality.  

St. Clair County Community Mental Health embraces an employment environment that promotes recovery and discovery with an integrated person-centered approach to treatment services that is trauma informed and culturally competent. An employee in this or any position is expected to support this environment.

SUPERVISORY RESPONSIBILITIES:

The position has no supervisory responsibilities, and reports to the Employee & Community Relations Supervisor and/or designee.  

MINIMUM QUALIFICATIONS: 

Technical Skills

• Education:

          - High School Diploma or general educational development (GED) certificate

• Licensure:  

          - None

• Experience/Skills:

          - 1 year of experience working in an office environment

          - Advanced knowledge of Microsoft Office software (testing will be required)

          - Experience using Canva to create flyers, signs and/or other basic design materials

          - Strong computer skills with ability to learn and utilize new software (i.e. Monday.com, PowerPoint, Canva, etc.)

          - Ability to type 40 wpm (testing may be required)

          - Ability to manage multiple tasks simultaneously with accuracy and timeliness. 

     Other:        

          - Reliable Transportation 

Behavioral Skills

• Applicants chosen for interview will be evaluated on qualifications related:

          - Ability to respond to and follow instructions or a regular established routine

          - Providing or exchanging routine information

          - Providing assistance and cooperation

          - Ability to work with customers, internal and external, in a positive manner

          - Ability to represent SCCCMH professionally at public and internal events

          - Strong interpersonal skills with capacity to interact with positivity, flexibility and professionalism

PREFERRED QUALIFICATIONS: 

Technical Skills

• Experience/Skills:  

          - Lived experience with behavioral health issues

PERSONAL DEMANDS:

Personal demands refer to the physical demands, such as awkward positions, heavy lifting, etc., and the mental demands, such as concentration, attention, perception, etc.    

While performing the duties of this job, the employee would expect light, occasional physical effort; normal workplace attention and perception required.  The employee must occasionally lift and/or move up to 25 pounds.   

WORK ENVIRONMENT: 

Work environment refers to the elements of work surroundings which tend to be disagreeable or to make the work more difficult.  These include, but are not limited to: dust, oil, fumes, water, heat, cold, vibrations, noise, dirt, etc.   

While performing the duties of this job, disagreeable elements are negligible.  Good light and ventilation; reasonable quiet.

DISCLAIMERS:

To perform this job successfully, an individual must be able to perform each essential function job duty satisfactorily.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Any offer of employment is contingent upon a criminal background check, reference checks, Recipient Rights check, DHHS Central Registry check (for direct-care candidates), and a five (5) panel drug screen. Potential candidates will be sent to Industrial Health Service for the drug screen at their own expense.  The candidate will be reimbursed the cost of the drug screen upon the Agency's receipt of negative test results.

This position is represented by AFSCME Local 3385.  Internal candidates are given first consideration. Standardized testing may be utilized during interview process.  Postings close at 11:59pm on the Applications Close Date.