Administrative Assistant, Customer Relations at New York Philharmonic
New York Philharmonic · New York, United States Of America · Onsite
- Professional
- Office in New York
The New York Philharmonic seeks a part-time Administrative Assistant to provide administrative support to the Director, Customer Relations and assist with other duties within the department as needed.
Responsibilities:
- Provide administrative support: maintain files and inventory; ensure upkeep of office; order office supplies
- Oversee incoming mail and research returned mail; organize outgoing mail and shipments
- Field donation requests from non-profit organizations; generate and track vouchers for donations.
- Support merchandise sales operations; process internal orders and replenish inventory
- Perform data entry and general clerical work. Draft correspondence as needed.
- Manage database of partners for outreach offers of tickets.
- Process invoices and monthly expense reports
- Assist customers as needed during busy periods.
- A commitment to contributing to an inclusive working environment is required.
- Miscellaneous duties as assigned.
Requirements:
The candidate will have previous administrative experience with outstanding communication and organizational skills, and the ability to handle multiple tasks simultaneously. Proficiency with MS Word, Excel, and Outlook essential; experience with the Tessitura and/or Shopify a plus. Must be reliable and able to work onsite at David Geffen Hall, Monday to Friday from 10:00am to 2:00pm. An enthusiasm for orchestral music is helpful.
Please submit a resume and a cover letter.
No phone calls, please. Although we appreciate your interest, we will only contact applicants we are considering for interview.
The New York Philharmonic is an Equal Opportunity Employer and does not discriminate on the basis of age, immigration or citizenship status, color, disability, ethnicity, gender, gender identity, marital and partnership status, national origin, race, religion, sexual orientation, veteran or active military service member or any other characteristic protected by federal, state or local laws in its employment policies.
