Office Manager at City of New York

The New York County District Attorney’s Office has an immediate opening for an Office Manager in the Cyber Crime Bureau. The Cyber Crime Bureau (CCB) is committed to protecting the public by investigating and prosecuting sophisticated cyber-crime and identity theft schemes, including cases involving cryptocurrency theft, credit card fraud, phishing, cyber impersonation, cyber stalking and bullying, the dark web, computer hacking, as well as money laundering and threats to financial institutions. The Cyber Crime Bureau conducts proactive investigations of cybercriminals, with the goal of protecting New York County’s residents and financial infrastructure. The Office Manager is responsible for providing highly skilled administrative and supervisory support to the Cyber Crime Bureau in the Office’s Investigations Division.


Responsibilities include but are not limited to:

- Supervise professional staff in an administrative capacity, including hiring, onboarding, timekeeping, and coordinating required trainings with relevant departments (e.g., IT).
- Supervise secretarial staff, ensure appropriate coverage, and provide hands-on support and coverage as needed.
- Responsible for timesheets, attendance, and leave management processes for professional staff.
- Support leadership in compiling and managing professional staff performance reviews, including coordinating the summary and distribution of reviews completed for professional staff.
- Serve as liaison with Human Resources on various matters as directed.
- Provide overall administrative support to Bureau leadership on all matters, including both trial- and non-trial-related tasks, as needed.
- Provide administrative support and ensure coverage across all areas as needed.
- Maintain case tracking systems and perform statistical analysis.
- Perform computerized data searches relevant to assignments.
- Respond to inquiries from outside agencies, complainants, and witnesses.
- Coordinate and ensure the organization and removal of closed cases.
- Ensure that case evidence is returned to the Property Clerk in a timely fashion.
- May assist leadership, managers, ADAs, and other legal staff with tasks including redaction, preparation of legal documents (such as discovery materials), proofreading, cite checking, retrieval of case files, and other related duties as assigned.
- Perform other related duties as required.


In addition to the Minimum Qualification Requirements, candidates must possess the following:

- Level 1 – bachelor’s degree from an accredited college and minimum one (1) year of administrative or relevant experience.
- Level 2 – bachelor’s degree from an accredited college and minimum two (2) years of administrative or relevant experience.
- Level 3 – bachelor’s degree from an accredited college and minimum three (3) years of administrative or relevant experience.
- Level 4 – bachelor’s degree from an accredited college and minimum four (4) years of administrative or relevant experience.
- Level 5 – bachelor’s degree from an accredited college and minimum five (5) years of administrative or relevant experience.
- Level 6 – bachelor’s degree from an accredited college and minimum six (6) years of administrative or relevant experience.
- Level 7 – bachelor’s degree from an accredited college and minimum seven (7) years of administrative or relevant experience.
- Level 8 – bachelor’s degree from an accredited college and minimum eight (8) years of administrative or relevant experience.
- Level 9 – bachelor’s degree from an accredited college and minimum nine (9) years of administrative or relevant experience.
- Level 10 – bachelor’s degree from an accredited college and minimum ten (10) years of administrative or relevant experience.


Preferred Requirements/Skills:

- DANY experience as a paralegal or investigative analyst may count toward one year of the required work experience.
- Ability to supervise and manage staff based on agency needs and initiatives.
- Proficient in Microsoft Office products (Word, Excel, PowerPoint).
- Ability to quickly learn in-house proprietary applications.
- Demonstrated ability to work with frequent interruptions and adapt to changes in workflow.
- Demonstrated organizational skills.
- Ability to multitask and prioritize.
- Ability to work both independently and as part of a team.
- Experience training, supervising, and/or managing other employees.
- Senior secretary or secretary experience in a legal office or district attorney’s office.


Hours/Shift:

- Monday – Friday, 9:00 am – 5:00 pm.


Additional Information:

- Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
- Employees currently serving in this position within the office will retain their existing salary if it is higher than the posted rate.
- Authorization to work in the United States is required for this position.

COMMUNITY ASSOCIATE - 56057

Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.