Executive Assistant at Mirvac Limited

Mirvac is a brand that creates and curates better experiences. We are more than developers or builders – we are visionaries, and our ability to see the world differently drives us to be bold, embrace innovation and diversity, and lead with optimism.

As creators of positive change, we see each new project as an opportunity to leave a lasting legacy, delivering enduring value for all Australians. We focus on sustainability, innovation, and shared value, to return benefits to our customers, partners, investors, and communities.

Join us as we work towards building the imagine nation.

We’re seeking an experienced Executive Assistant to provide high-level support to our Chief Digital Officer and Group General Manager – Enterprise Platforms. This is a pivotal role that requires discretion, initiative, and exceptional communication skills.

Responsibilities

• Provide seamless executive support, managing complex calendars, travel arrangements, and email correspondence.
• Act as a trusted liaison, keeping ELT members informed of business developments and priorities.
• Collaborate with Digital Leadership Team and broader Digital stakeholders to ensure smooth daily operations.
• Prepare and distribute presentations, reports, and communications with precision and professionalism.
• Coordinate staff events, engagement initiatives, conferences, and strategic projects.
• Handle confidential information with discretion and integrity.
• Support HR initiatives including onboarding, training coordination, and employee engagement activities.
• Build strong relationships across departments and with key stakeholders to enhance executive visibility and influence.
• Assist with general administrative tasks including expense and invoice processing, equipment ordering, and meeting coordination.
• Champion Mirvac’s values and contribute to a collaborative, high-performing team culture.
• Ensure compliance with HSE policies and actively participate in innovation and sustainability initiatives.

About You:

• Proven experience in high-level executive support, ideally within a digital or corporate environment.
• Exceptional time management, organisational, and multitasking skills.
• Strong written and verbal communication with a keen eye for detail.
• High level of discretion, diplomacy, and professionalism.
• Proficient in Microsoft Office Suite.
• Confident in managing events, conferences, and strategic initiatives.
• Ability to operate independently and make sound judgments in a fast-paced setting.
• Skilled in stakeholder engagement and conflict resolution.

Life at Mirvac

• 93% of our employees said that ‘they were proud to work for Mirvac’
• Leadership and Professional Development Programs including Mirvac Masters
• Diverse workforce with over 25 ethnicities and 33 languages spoken
• Discounts across health, wellness, lifestyle, motor vehicle, travel, technology
• Rewarded with $1000 Mirvac Securities annually