Office Assistant (Zurich, CH, 8005) at Perfetti Van Melle

Office Assistant – Zurich Office (Full-time, on-site)

Location: Zurich, Switzerland
Company: Perfetti Van Melle Europe GmbH
Working hours: 40 hours per week, on-site
Reports to: Office Manager / Executive Assistant
Function: Office & Administrative Support

About Perfetti Van Melle

Perfetti Van Melle is a leading global confectionery and chewing gum company with a strong presence in Switzerland. Our Zurich office supports local and regional operations, delivering iconic brands such as Mentos, Chupa Chups, Alpenliebe, Stimorol, V6, and Mondarom. Our team ensures smooth operations and high-quality products that bring joy to consumers across Switzerland.

The Ingredients of Perfetti Van Melle – is this your flavor?

We are Taste Makers in Candy! Join the third-largest confectionery company in the world and the second in Europe. We aim to grow, innovate, and become the very best in candy – and we need great colleagues to make that happen.

We value our employees as our most important ingredient, offering a workplace that suits every taste:

• Empowering: Opportunities to grow and make a difference through tailor-made training and development programs
• Fun: Unique, family-like culture with events like beach volleyball, hockey tournaments, and CSR days
• Innovation: Engage in discussions around sugar, health, sustainability, packaging, and food safety
• Dynamic: Operate in over 30 countries, managing global brands such as Stimorol, Trident, Hollywood & Bubblicious

Where we need you:

We are looking for a proactive and organized Office Assistant to keep our Zurich office running smoothly. You’ll support the Office Manager and management team across administrative, logistical, and employee-facing tasks. This hands-on role is key to maintaining a welcoming and efficient office environment.

Your core responsibilities:

• Serve as first point of contact for employee queries and support needs
• Coordinate mail, deliveries, and logistics across departments
• Maintain reception, kitchen, and office environment, including seasonal decorations
• Support meetings and events with logistics, catering, and room setup
• Provide basic IT and guest support
• Purchase and restock office supplies; follow up on facilities issues
• Maintain records, documentation, and assist with seasonal initiatives

The ideal recipe for our new Office Assistant:

• 5+ years in office administration or assistant roles
• Fluent in English and German, French is a plus
• Proficient in Microsoft Office; basic IT troubleshooting
• Familiarity with SAP and procurement workflows (PR/PO/GR) is advantageous
• Reliable, service-oriented, flexible, collaborative, and detail-oriented
• Strong multitasking and organizational skills
• On-site presence required 5 days a week

What’s in it for you – our sweet perks

• Competitive pay – 13 monthly installments, annual review & performance bonus
• Time to recharge – 25 vacation days + 4–7 extra PVM Flex Days
• Getting around – Annual ZVV transport pass for Zurich
• Future security – Strong pension plan with extra employer contributions
• Health & wellbeing – Private accident insurance
• Everyday treats – Free coffee, tea, water & fresh fruit
• Celebrating loyalty – Service anniversaries with bonuses & extra days off

Perfetti Van Melle Switzerland offers a dynamic and supportive environment where employees thrive while contributing to the success of a global confectionery leader.

If you enjoy taking initiative and supporting a smooth, welcoming office, this is the role for you and we warmly invite you to apply.