Onboarding Specialist (Human Resources Generalist)
Reports To: Executive Director of Human Resources
Salary: $49,220 – $53,210, commensurate with education and experience
Benefits
- Increased compensation based on job-relevant certifications and education
- Comprehensive insurance package (medical, dental, vision, life, optional benefits)
- Paid sick days and business days are provided annually
- Tuition/course reimbursement for continued education
- Professional development support (fees, lodging, and travel covered for approved training/conferences)
- Eligible employer for Public Service Loan Forgiveness (PSLF) – learn more at studentaid.gov/manage-loans/forgiveness-cancellation.
Position Summary
Monroe Public Schools is seeking an Onboarding Specialist (Human Resources Generalist) to join our HR team. This role provides full-spectrum HR support with a primary focus on onboarding, compliance, employee records, and HR operations. The Onboarding Specialist collaborates closely with employees, contractors, and supervisors to ensure seamless hiring and onboarding processes, while also supporting benefits administration, workers’ compensation, certification tracking, fingerprinting, and employee relations.
This position is ideal for an HR professional who thrives in a fast-paced, service-oriented environment and is looking to gain broad HR generalist experience in a school district setting.
Key Responsibilities
Onboarding & Hiring Support
- Coordinate onboarding for Monroe Public Schools employees and contracted staff.
- Manage new hire documentation, contracts, and verification of employment/teaching experience.
- Conduct and process background checks (employees, contractors, athletics).
- Prepare onboarding packets, schedule workshops, and set up onboarding sessions.
- Support interviews by coordinating scheduling, preparation, and follow-up.
Compliance & Employee Records
- Enter and submit injury reports; track workers’ compensation cases and communicate with providers.
- Maintain injury tracking by building and supporting employee safety reporting.
- Process and log employee certifications (including CPR and licensing).
- Maintain HR files, employment records, and digital documentation.
Fingerprinting & Security
- Coordinate fingerprinting for all new hires, substitutes, and contractors.
- Manage Rapback tracking, fingerprint sharing, and fingerprint requests.
- Issue security and ID badges; manage replacement for lost or damaged badges.
Purchasing & HR Operations
- Order office and medical team supplies; process and track purchase orders.
- Maintain HR office inventory and blanket purchase orders.
- Support HR compliance audits and reporting needs.
Administrative & Employee Support
- Serve as first-line HR contact, answering and routing calls.
- Provide employment verifications and process requests for teaching experience.
- Act as a Notary Public (preferred).
- Assist with other Human Resources projects and initiatives as assigned.
Core Competencies
- Reliability/Dependability: Meets deadlines, maintains punctual attendance, and follows through on commitments.
- Work Standards: Demonstrates accuracy, accountability, integrity, and confidentiality in all tasks.
- Teamwork: Builds positive relationships and collaborates across HR and district teams.
- Adaptability: Remains flexible in a dynamic environment, adjusting to shifting HR priorities.
- Customer Service: Provides responsive, professional support to employees, contractors, and administrators.
Qualifications
- Associate’s degree in Human Resources, Business Administration, or related field preferred.
- 2+ years of experience in human resources, onboarding, compliance, or office administration required.
- HR generalist experience in a school district or public sector is strongly preferred.
- Proficiency in Microsoft Office, Google Workspace, and HRIS systems.
- Strong organizational skills, attention to detail, and ability to manage confidential information.
- Excellent communication and interpersonal skills.
- Notary Public certification (or willingness to obtain) preferred.
Work Environment
This position is based in the Human Resources Office at the Administration Building and requires occasional travel between district buildings for onboarding sessions, fingerprinting, and supply deliveries.
APPLICATION PROCEDURE - Applications are accepted until a position is filled.
- Only applicants who supply the requested documents outlined below and fully complete the application will be considered.
- Faxed, mailed, and emailed applications will not be accepted.
External Applicants: Must complete an online application at www.monroe.k12.mi.us. Click on "Employment Opportunities" and "Applitrack" and follow the instructions to apply for this position. Supporting documents (resume, transcripts, and applicable certifications/license) are required and must be uploaded with the application.
Internal Applicants: Must complete an online application at www.monroe.k12.mi.us. Click on "Employment Opportunities" and "Applitrack" and follow the instructions to apply for this position. Supporting documents are required and must be uploaded with the application.
Notice of Nondiscrimination It is the policy of Monroe Public Schools not to discriminate based on religion, race, color, national origin, disability, age, sex, sexual orientation, gender identity or expression, height, weight, familial status, or marital status in its programs, activities, or employment. For information, contact the Office of the Superintendent of Schools at 1275 N. Macomb St., Monroe, MI 48162, 734-265-3070.
The Monroe Public School District is an equal opportunity employer and complies with the Michigan Civil Rights Act and Title IX Guidelines.
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