Accounts Payable Lead at undefined

Onsite

Full-time, Monday-Friday

Hours 8:30am-5:00pm

Midwest Tape | Hoopla

For over 30 years, Midwest Tape has served libraries and their patrons with unparalleled access to the best content available in the media world. Our digital offering, hoopla Digital, combines the media and library expertise of Midwest Tape with the latest in web and mobile technology, delivering an all-in-one experience to the library world. As hoopla continues to grow on a global scale, we are expanding our team.

At Midwest Tape, we know our people are the reason for our success. We value our employees and believe in empowering them to help them thrive. We offer competitive pay and benefits, a healthy work/life balance, and appreciation for a job well done.  

Position Summary:

Primary responsibility is to perform the day-to-day processing of accounts payable transactions, including routine calculating, matching, verifying and posting of vendor invoices for proper payment.  Will provide back up to the AP Supervisor for expense voucher entry and payment requests.  This position leads the American Express reconciliation and posting process.   In addition, this position would assist with training of other employees and other duties as assigned.

Primary Duties and Responsibilities:

To perform this position successfully, an individual must fulfill the knowledge, skill, and/or ability requirements listed below: 

1. Receive and match vendor invoices to support purchase orders and receiving reports.
2. Enter invoices into the accounts payable system.
3. Maintain documentation through paperless process.
4. Check documents for mathematical accuracy and proper coding.
5. Investigate and resolve discrepancies and track adjustments as required to properly pay vendors.
6. Monitor the AP aging report and address any outstanding payables.
7. Manage all aspects of the GR/IR process, reconciling issues in a timely manner.
8. Communicate via email and/or telephone with vendors to obtain information and documentation.
9. Select invoices for payment in accordance with established terms.
10. Maintain vendor files and reconcile vendor statements as deemed necessary. 
11. Access accounting systems to answer general questions as well as those related to specific accounts. 
12. Work independently on daily duties as well as function in a team environment. 
13. Recommend potential process improvement opportunities to optimize workflows.
14. Work closely with other departments within the company, particularly when resolving invoice discrepancies.

Skills:

• Protects organization's value by keeping information confidential.
• Function responsibly as a fiduciary on behalf of the Company.
• Excellent communication skills, both oral and written.
• Computer proficiency in MS Word, Outlook and Excel. 
• Attention to detail and accuracy with excellent organizational skills.
• Must be able to multi-task.
• Excellent follow-up and follow-through skills.
• Familiarity with EDI and proficiency in ERP systems, SAP preferred.

Preferred Education Requirements: 

• Bachelor degree in accounting or related field or equivalent Accounts Payable work experience  

Preferred Experience:

• Minimum 5 years of accounts payable or accounting experience

Physical Requirements/Work Environment:

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to regularly sit for extended periods of time.
• Perform repetitive motion-type tasks.
• Must be physically present for meetings, presentations, and training. 
• Ability to work on-site in a team environment.

Benefits:

• Medical, dental, & vision insurance
• 401k + match
• Profit sharing
• Paid vacation and personal time
• Flex time
• 10 paid holidays
• Company performance bonus
• Holiday bonus
• Paid time to volunteer
• Training & career development opportunities

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.