Administrative Assistant - Front Desk at RiceTec, Inc.

Essential Duties

• Assist with Telephone Operating and Guest/Vendor Greeting by answering and routing incoming calls, greeting guests, and maintaining accurate visitor log, providing security (guest) badges as needed for temporary entry into required areas by Vendor, tracking return of all security badges and disabling all that are not returned by close of business and maintaining clean and friendly atmosphere in reception area.
• Assist as required with management of company vehicle fleet to include maintaining employee database in fleet software, maintain CDL files and other areas as needed/required.
• Serve as back up in Shipping and Receiving to relieve vacations, etc. as needed.
• Enter purchase orders in the system for Marketing, Facilities, Human Resources and Research. Ensure that the PO process is properly managed by coordinating with these Departments and accounting staff.
• Maintain existing vendor and supplier relationships related to payment, PO requirements and quote updates.
• Developing a list of standard supplies, ensuring adequate inventory is on hand. Weekly ordering of office supplies and managing Vendor communications
• Submit check request as needed.
• Perform a variety of support functions (Human Resources, Research and Marketing) including scheduling appointments and travel, outgoing travel Visa coordination, travel system updates, Expense Report and Pcard account management, and providing meeting/training support.
• For Human Resources and other departments (those with no dedicated Administrative Assistant) assist with catering and meal planning by providing instructions for employee submission of catering order, and food ordering, setup, and clean up. Support Event planning activities.  Coordinate cleanup with Custodial crew after each meal services
• Provide support to customers and vendors when necessary to assist Corporate Services efforts.
• Assisting with venue set-up and ensuring proper equipment in place. Aiding in attendee management.
• Other duties as assigned
• On-site work required (No work from home available.)

Education/Qualifications

• Requires High School diploma or equivalent. Associate’s degree or higher preferred. Two+ years related experience and/or training; or equivalent combination of education and experience.
• Solid knowledge of general administrative skills.
• Proficient in MS Office applications including Word, Excel, PowerPoint, SharePoint, Teams, and Outlook.
• Excellent verbal and written communication and customer service skills.
• Ability to interact professionally and courteously with clients, customers, office personnel, and contractors.
• A professional appearance/presentation.
• Strong attention to detail while maintaining a high degree of accuracy.
• Ability to handle and prioritize multiple tasks and stay organized.
• Ability to work independently, under pressure and meet constant deadlines.
• Ability to handle confidential information impeccably.
• Bi-lingual English/Spanish helpful, but not required

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift up to 20 pounds. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a keyboard; and to verbally communicate to exchange information.
• VISION: See in the normal visual range with or without correction.
• HEARING: Hear in the normal audio range with or without correction.

RiceTec, Inc. is an equal opportunity employer and is committed to providing qualified applicants consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other applicable federal or state-protected classification.