Clinical Systems Analyst - Registered Nurse RN at OakLeaf Surgical Hospital

APPLICATION DEADLINE: 10/09/2025

Job Summary: 

The Clinical Systems Analyst – RN is responsible for the design, build, implementation, and ongoing support of the electronic medical record (EMR) system and related applications. This role serves as a critical link between clinical practice and technology by leveraging professional RN knowledge to ensure that system design and workflows support safe, efficient, and high-quality patient care. The Clinical Systems Analyst – RN will have clinical authority and provide clinical validation to ensure that patient safety, regulatory compliance, and nursing best practices are integrated into the systems. This position collaborates closely with physicians, nurses, pharmacists, and other clinical stakeholders, as well as with outside vendors, to integrate and maintain third-party applications that interface with the EMR. Responsibilities include building and configuring EMR functionality, troubleshooting, testing, training, and documentation, as well as ensuring compliance with regulatory requirements and alignment with organizational objectives. This position plays a key role in advancing clinical systems to improve patient outcomes, enhance staff efficiency, and support the overall delivery of care.

Hours: 

• FTE - 40 hours per week
• Variable - Day Shift (7am - 4:30pm) 
• Work from home opportunities once trained 

Essential Job Functions: 

• Build, configure, test, and maintain components of the electronic medical record (EMR) system to support safe, efficient, and high-quality patient care
• Collaborate with clinical and operational stakeholders to gather requirements, translate workflows into system functionality, and implement solutions aligned with evidence-based best practices
• Partner with physicians, nurses, pharmacists, and other interdisciplinary staff to evaluate requests, prioritize enhancements, and optimize EMR functionality
• Collaborate with outside vendors to implement, integrate, and maintain third-party applications that interface with the EMR, ensuring interoperability and continuity of clinical workflows
• Provide system support, including troubleshooting, analysis, and resolution of issues, with appropriate escalation to technical resources as needed
• Participate in testing and validation processes, including the development of test scripts, execution of integration testing, and support for end-user acceptance testing
• Provide training, education, and ongoing support to clinical staff to promote system adoption, efficiency, and user satisfaction
• Prepare and maintain documentation related to workflows, system design, change control, and training resources
• Monitor system performance, evaluate the impact of upgrades, and incorporate regulatory, compliance, and quality reporting requirements into the EMR
• Contribute to project planning, timeline management, and progress reporting to ensure timely and successful implementation of initiatives
• Serve as a liaison between clinical staff and information technology teams, advocating for end-user needs and ensuring alignment with organizational objectives
• Support data capture, reporting, and analytics efforts to improve quality outcomes and meet external reporting requirements
• Utilize nursing background and professional RN knowledge to ensure system design reflects safe, effective clinical workflows and support the needs of frontline staff
• Apply professional nursing knowledge to evaluate, validate, and optimize EMR workflows, ensuring they align with evidence-based clinical practice standards, patient safety requirements, and regulatory guidelines
• Provide clinical validation of system changes, identifying potential impacts to patient safety, quality of care, and compliance with nursing standards
• Serve as project lead for complex EMR initiatives with significant clinical impact, coordinating resources, timelines, and deliverables across departments
• Utilize nursing knowledge to drive clinical decision-making during project planning and implementation, ensuring alignment with evidence-based practice and patient safety standards
• Use the organization's secure messaging platform in accordance with departmental protocols, including timely receipt and responses to communications
• Perform other duties as assigned

Knowledge, Skills & Abilities:

• Medical terminology
• Electronic Medical Records (EMR) systems
• Quality assurance and accreditation standards
• Understanding of HIPAA regulations, patient confidentiality laws and patient rights
• Effective English communication in verbal and written format
• Quality work including attention to detail and accuracy
• Advanced computer proficiency, including Microsoft Office Suite
• Project management
• Data analysis and reporting tools
• Basic technical troubleshooting skills for software and computer issues
• Carry out hospital customer service standards
• Prioritize tasks effectively through managing workload based on urgency and importance
• Problem-solving and critical thinking skills to analyze complex issues, identify solutions, and implement improvements
• Capacity to work independently and as part of a multidisciplinary team
• Continuously learn and improve through staying up to date on job specific trends, policies and new technologies
• Successfully demonstrate organization-wide performance review competencies

Qualifications: 

• Demonstrates eligibility for employment in the U.S.
• Associate’s degree in nursing (ADN) from an accredited school required
• Current Registered Nurse licensure in the State of Wisconsin required
• Five (5) years of clinical nursing experience required
• Experience in clinical informatics or EMR system management preferred
• Must possess a cell phone that interfaces with the organization’s secure messaging system

Benefits:

• Comprehensive health, dental, and vision insurance
• Health Savings Account with an employer contribution
• Company paid life insurance
• Free meals
• PTO
• 401(k) retirement plan with 4% company match
• Tuition reimbursement
• Wellness reimbursement 

Equal Employment Opportunity & Work Force Diversity  

Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws.  This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc.  Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.