Office Assistant 3 at Yakima Valley College, WA
Yakima Valley College, WA · Yakima, United States Of America · Onsite
- Junior
- Office in Yakima
About the Department
Our Mission Statement:
As a federally designated Hispanic-serving Institution residing on the traditional homelands of the 14 Confederated Tribes and Bands of the Yakama Nation, Yakima Valley College cultivates equity and a culture of innovative and inclusive teaching and learning.Yakima Valley College serves all students holistically, supports all students’ learning goals, and fosters achievement within career and educational pathways.
We strengthen our communities by providing opportunities for personal enrichment, economic mobility, and sociocultural engagement.
This is an 11-month cyclic year appointment position in the college’s Student Life Office with a salary of $3,417.00 per month. This position reports directly to the Manager of Student Life and serves in direct support of student life office activities as listed under essential duties and responsibilities.
Position Duties
- Provide information and interpretation of policies, procedures and activities associated with the related program specialty (ex: Food Pantry, Diversity Series, clubs, etc.), and serve as a primary contact.
- Provide support to student clubs and programs.
- Maintain club purchase records.
- Support Student Life Office activities including events, workshops, student ID’s, bus passes, student trainings & more.
- Attend and facilitate meetings, teambuilding, conferences, and other program related activities.
- Schedule appointments and meetings.
- Assist the Student Life Manager with event planning including purchasing, advertising, reservations, execution, set-up, clean up & more.
- Assist the Student Life Manager with department budgets: establishing and maintaining data base files, monitoring, and reconciling accounts, etc.
- Use cTcLink to create purchase orders, requisitions, ap vouchers, & more for the Student Life Office, clubs, and other programs we serve.
- Submit appropriate documents after purchases, requisitions, etc. (ex: sign in sheets for events, receipts, etc.)
- Make purchases for the Student Life Office via PCard.
- Reconcile PCard purchases every two weeks.
- Order, receive and maintain inventory and supplies.
- Public Relations: coordinating and organizing events, compose and review communications (ex: flyers, posters, etc.),25 live space reservations, & more.
- Use Word, Excel, PowerPoint, Canvas, and other tools to maintain Student Life records and conduct daily tasks.
- Compile reports and statistical data (ex: Food Pantry data, event sign in sheets, etc.)
- Compile and distribute information relative to program activities, historical activity reports, confer with other campus departments and outside agencies, serve as a Student Life representative on department/staff campus committees and focus groups.
- Print student ID cards.
- Other duties as assigned.
Minimum Qualifications
- Two years of experience in administrative, student services, or student-centered work in higher education.
- Demonstrated experience providing customer service and using electronic records systems.
- High School Diploma or GED.
- Bilingual proficiency in English and Spanish with excellent verbal and written skills
- Experience in a community college or higher education student services environment.
- Ability to communicate knowledge and skills in both oral and written forms to students who represent a broad spectrum of ages, abilities, ethnicity, education, and cultural backgrounds.
- Communicate effectively and professionally in a fast-paced, customer-facing environment.
- Learn and apply complex policies and procedures related to student life.
- Work independently and collaboratively, balancing multiple priorities with accuracy and attention to detail.
- Analyze and troubleshoot data issues in student systems.
- Maintain confidentiality and comply with federal and institutional data security regulations.
- Adapt to new technologies and processes quickly, with a focus on continuous improvement.
- Effective use of computerized management of higher education records, particularly within PeopleSoft/ctcLink.
- Professional standards for written communications and record management.
- Knowledge of the challenges and needs of Hispanic and underserved student populations.
Other Qualifications
To apply for this position, you MUST submit a complete YVC Online Employment Application, and include the following REQUIRED attachments:
- A cover letter describing how you meet the qualifications of this position (a generic cover letter will not be accepted)
- A current resume (a resume will not substitute for the "work experience" section of the online application)
- Three (3) professional references (personal references do not count as professional)
- Unofficial transcripts for confirmation of degree (if minimum qualifications require a degree). The successful candidate will be required to submit official transcripts at time of hire.
- Certifications/Credentials as required for fulfillment of the minimum qualifications.
SUPPLEMENTAL INFORMATION:
Candidates invited for interviews may be required to complete a skills test.
Candidates may be subject to a Criminal History Background Check as a condition for consideration of employment.
"In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire."
Yakima Valley College does not discriminate against any person based on their race, color, creed, religion, national origin, sex, sexual orientation and/or gender identity, age, marital status, the presence of any sensory, mental or physical disability, the use of a trained dog guide or service animal by a person with a disability, honorably discharged veteran or military status, genetic information, or any other prohibited basis in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to Alma Ramirez, Chief Human Resources Officer, Yakima Valley College, 1015 South 16th Avenue, Yakima, Washington, 98902; email [email protected]; telephone 509.574.4671.
Yakima Valley College's Annual Safety and Fire Report is available online at https://www.yvcc.edu/services/safety-security, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 509.574.4610.
Applicants with disabilities who require assistance with the recruitment process will be accommodated to the extent reasonably possible.
All positions are subject to funding.
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