Department Admin at Altair

Transforming the Future with Convergence of Simulation and Data

Department Admin

Job Summary:

Our client in Ann Arbor, MI is looking for an Department Admin. This is a contract position.

What You Will Do:

General administrative support duties for PTT Department, working collaboratively with GM, Dept TM’s and collaborating with other PT Div. Admins.  Duties include but are not limited to:

• Personnel Support:
• New hire setup/preparation (incl. desk setup, required access, and general onboarding support) for TM’s, CP’s and resident Japan-Staff.
  • Maintaining Dept. organization chart (with GM).
  • Maintaining Evacuation List for team members in 1555, 1588, and 1555 Evaluation buildings.
  • Training new Powertrain Div. Admins (in collaboration with other PT Div. Admins.)
• Budget Management (Direct Funding, Indirect/Operations Budget & Capex).
  • Indirect/Operating Budgets.
    • Attend budget meetings as required. Monthly status reporting to GM/PTT Mgrs.
    • Purchase requisition submission and tracking, including approval, PO dispatch, vendor invoicing, Receipting for payment, and PO reconciliation to expenditures.
    • Monthly accrual preparation and submission.
    • Budget corrections (reclasses) – preparation & submission of correction request.
  • Direct Budget (Annual Job Requests).
    • Gather and compile JRN support requests, compare to forecasted numbers and take action to resolve discrepancies.
    • Work with Dept Mgrs to resolve negotiated targets, estimates and planned consumption rates and approvals.
  • Capital Budget.
    • Working collaboratively with project leads, input POR’s and track status.
    • Assisting annual FADAR (Fixed Assets) maintenance activities.
• General.
  • Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events).
  • Assisting in coordinating Exec/Guest/Japan Visitor tours.
  • Coordinating team building events, department lunches, retirement, family event recognitions (incl. occasional shopping for event requirements).
  • Ordering office supplies as required, monitor supplies budget, and make recommendations to managers regarding purchase decisions.
  • Arranging travel as required through Our Client’s travel agency.
  • Occasional mail distribution.
• Other.
  • Assisting PTT GM & Managers in Special Projects as required.
  • Cross-company communications at all organizational levels to support department operations and problem resolution.
  • Participating in PT Div. administrative staff support meetings; provide backup for other Department Assistants as required.
  • Knowledge Capture/IT Systems - Assist in maintenance and occasional data storage/restructuring activities.

Basics:

• 3+ years of general office/department support experience.
• Excellent verbal, written, interpersonal and customer service skills.
• Advanced knowledge of MS Teams, Excel, Outlook, Word, PowerPoint, and SharePoint.
• Strong ability to work independently and collaborate with other team members.
• Ability to effectively communicate with team members at all levels within the organization. 

Preferred:

• Knowledge/proficiency with SAP/Ariba.
• Strong accounting/financial background.

How You Will Be Successful:

• Envision the Future
• Communicate Honestly and Broadly
• Seek Technology and Business “First”
• Embrace Diversity and Take Risks

What We Offer:

• Competitive Salary
• Comprehensive Benefit Package
• 401(k) with matching contributions
• Paid Time Off
• Employee Discounts
• Free training on all Altair products

Why Work with Us:

Altair is a global technology company providing software and cloud solutions in the areas of data analytics, product development, and high-performance computing (HPC). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists, and creative thinkers in 25 countries, we help solve our customer’s toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today’s problems into tomorrow’s opportunities.

Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing.

For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation and data-driven digital twins to drive better decisions, and deliver advanced HPC and cloud solutions to support unlimited idea exploration. To learn more, please visit altair.com

Ready to go? #ONLYFORWARD   

At our core we are explorers; adventures; pioneers. We are the brains behind some of the world’s most revolutionary innovations and are not only comfortable in new and unchartered waters, we dive headfirst. We are the original trailblazers that make the impossible possible, discovering new solutions to our customer’s toughest challenges.

Altair is an equal opportunity employer. Our backgrounds are diverse, and every member of our global team is critical to our success. Altair’s history demonstrations a belief that empowering each individual authentic voice reinforces a culture that thrives because of the uniqueness among our team.