Office Coordinator at Agile People and Payroll LLC

Description

ABOUT LUMINOS CREATIVE

Luminos Creative combines years of marketing and design experience in the insurance industry, offering compliance-ready marketing, creative strategies, and printing operations to elevate your brand.

POSITION SUMMARY

We’re looking for a proactive and detail-oriented Office Coordinator/Manager to keep our office running smoothly. This role is ideal for a self-starter, problem-solver, and “doer” who takes ownership and gets things done. You’ll be the go-to person for day-to-day office operations, ensuring our team and visitors have what they need to succeed.

ROLE RESPONSIBILITIES

•  Oversee general office duties including reception, mail, filing, and maintaining a professional environment.
• Serve as the first point of contact by handling front desk check-ins, greeting visitors, and assisting staff as needed.
• Manage office supplies and inventory, ensuring orders are placed and stocked.
• Coordinate conference room reservations, scheduling, and setup for meetings and events.
• Provide administrative support to leadership and staff across departments.
• Organize office logistics including vendor management, maintenance requests, and workplace improvements.
• Assist with basic facilities coordination, including lifting/moving office supplies or equipment (including packages 50 lbs and more).
• Support company initiatives, special projects, and events as needed.

Requirements

PREFERRED QUALIFICATIONS

•  Trilingual (English, Spanish, and Vietnamese).
• Degree in Business Administration, Communications, or related field.
• Experience managing vendors, facilities, or conference/event logistics.
• Proven ability to improve office operations and streamline workflows.
• Basic bookkeeping experience.

MINIMUM REQUIRED QUALIFICATIONS

•  Bilingual in English + Spanish (trilingual with Vietnamese a plus).
• 2+ years of experience in office coordination, administration, or management.
• Ability to lift and move packages 50 lbs and more.
• Strong organizational skills with the ability to multi-task and prioritize effectively.
• Excellent interpersonal and communication skills, both verbal and written.
• Tech-savvy; comfortable with MS Office, Google Workspace, and basic office technology.
• Reliable, punctual, and able to work independently in a fast-paced environment.

Job Type: Full-time

Pay: $16 - $20

Location: Houston, TX, In Office

NOTE:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. Luminos Creative provides equal employment opportunities to all applicants, without regard to unlawful considerations of or discrimination against race, religion, creed, color, nationality, sex, sexual orientation, gender identity, age, ancestry, physical or mental disability, medical condition or characteristics, marital status, or any other classification prohibited by applicable local, state, or federal laws. Luminos Creative may obtain a 'consumer report' about you from a consumer reporting agency for employment purposes. A 'consumer report’ is a background screening report that may contain information regarding your criminal history, driving history, and information about you.