Receptionist/Hospitality Coordinator at Polsinelli PC

At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli PC is seeking a Receptionist/Hospitality Coordinator for our Nashville office, this is an in-office role.

Responsibilities

• Answer phones at the reception desk
• Greeting and assisting all guests of the Nashville office
• Take messages and transfer calls
• Schedule conference rooms and order catering for monthly meetings. Review Meeting Room Manager and / or other technology every 30 minutes (at a minimum) to ensure conference rooms are set up appropriately.
• Work with couriers to receive and forward deliveries
• Assist with large mailing projects
• Handle beverage service for clients, guests and department meetings, including set-up, regular refreshing of hospitality items, and clean-up.
• Place orders for food for internal meetings, including department/practice group meetings.
• Provide support to marketing for firm/marketing sponsored functions, including special after-hours events (i.e. set up, clean up, caterer coordination/access, etc.).
• Ensure all conference rooms, reception areas, visiting attorney offices, kitchens, restrooms, and other common areas are consistently clean and organized.
• Maintain proper supplies in kitchens, galleys, coffee areas, conference rooms and lobbies where appropriate.
• Collaborate and partner with the Regional Marketing Coordinator and Office Administrator in the planning, set up, and execution of office events, including vendor and catering communication, AV set-up, and all other tasks required of the event.
• Provide assistance to other Legal Administrative Assistants and administrative departments upon request, as time permits; specifically typing correspondence and submitting expenses.
• Provide back up assistance to Office Services
• Attend staff and other administrative related meetings as requested for the Office Administrator
• Other duties as assigned

Requirements

• Must dress in a professional manner and always maintain a professional demeanor.
• Must speak clearly and use good grammar.
• Must be able to work in a multi-tasked environment.
• Proficient in Microsoft Outlook and Word
• All matters relating to client names, client matters, firm operations, or finances are completely

College degree, preferred.   

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.