Distribution Logistics Director at Water Street Mission

For Water Street Mission to fulfill its mission and purpose, it is critical for all staff to participate in the development and maintenance of a healthy Christian Community. By living out our faith with one another and creating a space where our guests are invited to experience that community with us, we participate in lives being restored. Even as some positions have minimal direct contact with guests, each staff member has an essential role in forming and maintaining Christian community. The love of Christ, evidenced in our Water Street community, is the real impetus for change with our guests.

Job Summary: Direct the sourcing, storage and distribution of all food and non-food inventory which moves through WSM’s storage and warehouse facilities in accordance with the changing needs of the ministries, communicating across the organization and with external stakeholders to ensure quality, efficiency, effectiveness and appropriate capacity.

FLSA: Full-time; Exempt

All Water Street Mission staff must be:

· Willing to sign the Water Street Ministries’ Statement of Faith

· A current and active member and/or regular attendee of a local church.

· Able to fully support the Water Street Mission’s core values and ministry philosophy.

Essential Functions:

· Intentionally provide guidance and direction for the warehouse team, soliciting input and feedback through frequent formal and informal methods

· Lead weekly team meetings, including a spiritual formation element

· Trains and motivates staff on food handling, equipment use, and sanitation

· Ensure the continual improvement in the quality, diversity and nutritional value of the food we receive, including regular interaction with individual and corporate gift-in-kind donors and partner organizations

· Direct the sourcing, inventory and distribution of centrally-purchased supplies

· Facilitate opportunities for non-food gift-in-kind donations

· Work with key internal stakeholders to maintain and improve protocols for managing gift-in-kind acquisition and truck schedules

· Work with Finance and Advancement to accurately track gifts-in-kind and anticipate strategic needs for community gift drives

· Communicate across WSM, including with key individuals in each department, to ensure a fully-coordinated flow of information and items

· Manage food and non-food warehouse and cold storage areas, including regular hands-on movement of goods alongside warehouse staff and volunteers

· Maintain and improve warehouse protocols for all staff, volunteers and guests, including movement and proper storage of goods, ongoing sharing of unneeded items, safety, training and warehouse access control

· Ensure warehouse representation at safety meetings and implementing policies.

· Proactively steward the timely use of warehouse volunteers in collaboration with Volunteer Ministries

· Ensure our food acquisition, storage and distribution to kitchen, outreach and partner groups continue to meet ServSafe and other relevant standards

· Work with Finance to oversee annual audit of purchased and donated items at the end of each fiscal year

· Responsible for department operating budget, including monthly audit trail analysis and assisting with annual operating and capital budget preparation

· Oversee and accountable for annual RMFD in the fall of each year

· Work with Vice President of Logistics and Operations to identify new ways to source and distribute goods, based on WSM’s strategic partnership and development goals

· Practice inventory control through management of IMS and use of barcoding system to maximize efficiency and accuracy of user in a real time forum

· Work with Vice President of Logistics and Operations to collect and analyze requisition and purchase data within Sales Force

Education and Experience: This is a cross-functional role: the optimal candidate will either already have a high degree of knowledge, respect and relationship across WSM, or will have strong experience coordinating supply and logistics in a food pantry/food storage setting across another multi-departmental organization of similar or greater size.

• Bachelor’s Degree in related field preferred
• High school degree
• 7+ years’ experience in work which directly involves inventory flow and warehouse/facility; 3+ years directly supervising employees
• Experience communicating across a multifaceted organization
• Comprehensive knowledge of WSM a plus
• Demonstrated communication skills
• Demonstrated excellence in management
• Experience running and improving sourcing, storage and distribution flow
• Computer skills: Word, Excel, Outlook, database software
• Administrative/technical skill running inventory database systems a plus
• Working knowledge of OSHA standards for warehouse a plus

Supervise: Warehouse Facilitator, Truck Driver II

Reports To: Vice President of Logistics and Operations

Key Internal Relationships: Food Service Director, Director of Outreach Ministries, Advancement Operations Manager, Business Ambassadors, Volunteer Manager, Facilities Director, Controller. Designated liaisons from Mission Programs, Health Services, Teen Haven, Wonder Academy

Anticipated Distribution of Work Flow

25% Hands-on: acquiring, managing and distributing inventory with your team

25% relating to stakeholders: key staff relationships, GIK donors, other partners

25% Office: Planning, sourcing, tracking, documenting, sharing

25% Management and Team: staff, volunteers, leading and participating on teams

Physical Demands: Physical Demands:

Occasionally = 1%-33%; Frequently = 34%-66%; Continuously = 67%-100%

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

· Stand, walk, or sit - Continuously

· Use of fine motor skills – Continuously

· Bend, squat, kneel, and reach- Occasionally

· Lift and/or move up to 35 pounds - Occasionally

Christian Life:

Water Street Mission is a privately funded 501(c) 3 non-profit, evangelical Christian ministry. Our designated purpose is religious and we are a Christ-centered ministry that is dedicated to sharing the Gospel and helping the homeless and impoverished. We consider every position to be essential in the fulfillment of our ministry and purpose statement. As such, each employee must have a relationship with Jesus Christ as their personal Savior and Lord. All employees must:

• Be able and willing to share the Gospel and participate in the ministry activities of Water Street Mission.
• Subscribe to the Water Street Mission Statement of Faith and Qualifications of Employment upon hire and continuously while employed.
• Adhere to the Water Street Mission Employee Handbook.