FT Department Assistant-Workforce and Continuing Education at Haywood Community College, NC

About the Department

**Applications will be reviewed as they are received, and qualified candidates may be contacted for interview prior to the closing date**

Responsible for initiating, coordinating, and performing the clerical functions of the Workforce and Industry Department in a manner that supports high quality service to students, the department, and the campus community.

Position Duties

• Maintain accurate and efficient course registrations for Workforce and Community courses.
• Ensure enrollment and billing information from online registrations are sent to the Business Office in a timely manner.
• Assist Associate Dean of Continuing Education and Workforce Operations with ICR and other required reports.
• Maintain confidentiality of all records and departmental information.
• Answers and routes phone calls, greets visitors, handles inquiries from the public and co-workers in a cooperative, courteous, and professional manner.
• Assists in preparing approval/accreditation requirements reports.
• Prepares purchase requisitions, work orders, travel requests, time sheets, and other items as needed. 
• Orders and distributes office supplies, operates office equipment (copier, fax, scanner, etc.) and coordinates incoming and outgoing mail and deliveries.
• Adheres to all institutional policies and procedures.
• Support the Dean, Associate Dean and Program Coordinators to maintain high quality documentation to the department and community.
• Provides comprehensive data entry to maintain course and departmental files.
• Assist with the maintaining of accurate records.
• Assist students with course information in-person, by phone, e-mails and direct to classrooms as needed.
• Provide clerical support and general office administration tasks to department as needed.
• Maintain departmental web presence.
• Ensure a Student-Centered Environment while supporting the Dean, Associate Dean, Coordinators, and Faculty.
• Work collaboratively to solve interdepartmental issues.
• Perform additional duties as needed that may not be specified in this job description when requested by the Dean.
• May drive college-owned vehicles

Minimum Qualifications

Minimum
Associate degree in Business, Office Systems Administration, or a related field or relevant work experience.  Ability to work with diverse groups of people in a multifaceted workplace.  Strong interpersonal and organizational skills.  Competent in Microsoft Office with solid computer skills.

Other Qualifications

The following is necessary for consideration:

• Official Haywood Community College employment application online found at our jobs page: https://www.governmentjobs.com/careers/haywoodedu. Please call Jamie Hilton with any questions or if you are unable to complete the online application for any reason.
• The application must be complete for consideration - do not reference resume. A resume is suggested but does not take the place of any questions or details that you need to provide in order to be qualified for the position.  Unofficial transcripts must be included for the application process. Most unofficial transcripts can be downloaded from college/university websites. Official transcripts of all secondary education must be submitted to Human Resources within 10 days of any offer of employment. 
• References may not be a current HCC employee. Candidates must provide three professional references with email addresses.  At least one reference must be a current or previous supervisor.  
• College screening committee is responsible for application review, interviews, and recommends the candidate to HR. Upon completion of the hire process in HR, President approval is required in the hire of a candidate. 
• HCC is a tobacco free campus

Haywood Community College provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, national origin, sex, gender, gender identity, sexual orientation, age, disability, genetic information, political affiliation or status as a covered veteran in accordance with all applicable federal, state and local laws. Upon request, the College will make reasonable accommodations for qualified individuals with disabilities so that they may be able to perform the essential functions of their job unless doing so would result in an undue burden for the College.

Haywood Community College (HCC) is part of the North Carolina Community College System and is accredited by the Southern Association of Colleges & Schools Commission on Colleges (SACSCOC). Founded in 1965, it is an open-door institution with the mission to foster an environment that meets the educational needs of the communities it serves, promotes student success in higher education and in the workplace, and facilitates economic development. This includes programs for Haywood County high school students through Career and College Promise and Haywood Early College. The college campus, a designated arboretum, boasts one of the most beautiful college campuses in the state with an iconic mill pond, a productive greenhouse, dahlia gardens, an orchard garden and a rhododendron garden.