Office Administrator at Herspiegel Consulting LLC

Description

We are seeking a part-time Office Administrator to support our San Francisco team with day-to-day office operations, HR coordination, and employee engagement initiatives. This role is ideal for someone who enjoys wearing multiple hats, is highly organized, and thrives in a collaborative team environment.

This is a part-time position of 20 hours per week, with a salary of $40,000 annually. The role is not eligible for benefits. A MacBook will be provided to complete all job duties.

Primary Responsibilities

• Manage office operations including supplies, vendor coordination, mail, shipping, and workspace organization.
   
• Assist with scheduling, meeting logistics, travel arrangements, and expense processing.
   
• Provide general administrative support to the San Francisco team and visiting staff.
   
• Help plan and coordinate office events, team activities, and company retreats.
   
• Maintain employee records and support HR processes such as onboarding, offboarding, and compliance documentation.
   
• Assist with payroll and benefits administration in coordination with HR and Finance.
   

Requirements

Education, Skills and Experience

• Bachelor’s degree or equivalent experience preferred.
   
• 1–3 years of experience in HR support, office administration, or recruiting coordination.
   
• Familiarity with HR policies, procedures, and compliance requirements.
   
• Proficiency with Microsoft Office or Google Workspace; experience with HRIS or ATS systems a plus.
   
• Strong organizational skills with attention to detail, accuracy, and follow-through.
   
• Excellent communication and interpersonal skills with the ability to handle confidential information.
   
• Reliable judgment, problem-solving skills, and the ability to escalate issues appropriately.
   
• Team-oriented, adaptable, and comfortable supporting multiple priorities in a fast-paced environment.
   
• Interest in employee engagement and helping foster a positive team culture.