Office Administrator at Olam Agri Americas, Inc.

Description

Job Title: Office Administrator

Location: White Plains, New York    

Department: Administration 

FLSA Status: Part-Time, Non- Exempt 

We are Olam Agri - a market-leading agri-business, focused on high-growth markets, with a global origination footprint, processing capabilities, and deep understanding of market needs built over 30 years. 

Our food, feed, fiber, agri-industrials, and ag-services capabilities span 30+ countries. We are at the heart of global food and agri-trade flows, working with farmers and customers to connect local origins and global destinations.

With a strong presence in high-growth emerging markets and products across grains & oilseeds, animal feed & protein, rice, edible oils, specialty grains & seeds, cotton, wood products, rubber and commodity financial services, Olam Agri is at the heart of global food and agri-trade flows with more than 40 million MT in volume traded annually.

We unlock value for customers, enable farming communities to prosper sustainably, and strive for a food-secure future.

Learn more at www.olamagri.com.

Position Summary

A leading global supply chain management company of agriculture commodities for feed and fiber is seeking a self-motivated individual for a position in our Grains, Prop Trading team located in White Plains, NY. The successful candidate will be highly organized, detail-oriented, and capable of multitasking. This role will report to the SVP & Global Head of Prop Trading.

Position Responsibilities

• Handle incoming calls, emails, and general inquiries in a professional manner.
• Maintain a clean and organized office environment, including routine tidying and cleaning of common areas and office items. 
• Order office supplies and manage total office expenditure of those items.
• Maintain inventory of office supplies and equipment and ensure office maintenance is completed in an appropriate timeline, including ordering, stocking, and organizing.
• Oversee office safety, and functionality in collaboration with vendors.
• Coordinate any equipment maintenance, service requests, and repairs in collaboration with IT teams or external vendors.
• Make meal arrangements for meetings including placing and receiving orders.
• Support senior management and employees with expense reporting.
• Assist with travel arrangements for employees.
• Manage the SVP & Global Head of Prop Trading’s calendar and schedule meetings where needed.
• Serve as a primary point of contact to assist with visa letters and other travel-related documentation.
• In coordination with Human Resources, support onboarding of new employees, including workspace setup and orientation materials. Ensure newly onboarded employees complete all necessary forms. 

Knowledge, Skills, and Abilities

• Strong communication skills, both verbal and written.
• Strong customer service orientation with advanced people skills.
• Strong understanding of computer systems and applications including Microsoft Office Suite.
• Ability to work in a fast-paced environment with diverse teams across many geographies and time zones.
• Strong organizational and time management skills, with the ability to manage multiple priorities, ad hoc requests, and meet deadlines.
• Valid driver’s license with a clean driving record is required.

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Olam provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status or sexual orientation. We will not discriminate in employment, recruitment, advertisements for employment, compensation, termination, promotions, and other conditions of employment against any employee or job applicant. All employment will be decided on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability, you may contact us for support at: [email protected].

At Olam Agri, we celebrate our diversity. Olam Agri Americas, Inc. is proud to be an equal opportunity workplace.

Requirements

• Bachelor’s degree in Business Administration or a related field of study. 
• Minimum of five (5) years of work experience preferably in an administrative role.