Office Services Assistant at Kslaw

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape. 

King & Spalding, a leading global law firm, is currently seeking an Office Services Assistant to join the Office Services department in London reporting to the Facilities Manager and Director of Operations Europe.

KEY RESPONSIBILITIES:

• Sort and distribute incoming post/internal mail/couriers, etc., recording details where applicable. Franking outgoing post.
• Printing/scanning requests.
• Maintaining equipment: photocopiers, printers, franking machine, etc.
• Complete daily walk-through on all floors.
• Arranging couriers and bikes.
• Check and refill paper supplies in OS and where appropriate throughout the office: to include , printer  paper, etc.
• Collection of recycling.
• Note and record any facility/maintenance related items that need attention and resolve those items that require immediate attention.
• Remove excess supplies and equipment from vacant office space. 
• Assist with internal moves. 
• Provide back-up cover in the absence of the Office Services Assistant and the Facilities Manager.
• Helping set up audio visual requirements in meeting rooms.
• Assisting with various meeting room setups and configurations.
• Enter weekly time entries in Workday.
• Various ad-hoc duties and project work where required.

QUALIFICATIONS:

• Working knowledge of work-flow in an Office Services environment.
• Demonstrates effective interpersonal, written and oral communication skills to facilitate effective working relationships with assigned staff, attorneys and clients.
• Ability to work on own initiative and pride in self and job.
• Is energetic, courteous and well-organized. Personable and willing to work as part of a team.  Proactive, adaptable and flexible.
• Physical stamina and strength to lift, move heavy objects.
• IT literate in Microsoft Office and Teams. Experience with printing from Adobe.

The Firm offers a generous total compensation package with annual bonus in recognition of individual merit-based performance. Eligible employees may participate in King & Spalding’s comprehensive benefit program, including private medical insurance with Bupa, life assurance (4x salary), critical illness insurance (2x salary) and income protection insurance, 7% firm pension contribution, gym membership/wellness allowance contribution, Employee Assistance Programme, season ticket loan, cycle to work scheme and 25 days annual holiday.

King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.

We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.

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