Project Manager at PINELLAS COUNTY HOUSING AUTHORITY

Description

SUMMARY:

This role requires a professional with an architectural degree and solid experience in development, project management, construction administration, and CAD drafting/design. The Project Manager oversees all phases of the building process—from initial planning through final inspection—working closely with contractors, engineers, and architects to develop plans, set timelines, and control labor and material costs.

Key responsibilities include ensuring projects are delivered on budget, on schedule, and within scope; drafting and interpreting construction plans and specifications; and applying local, state, and federal building codes and requirements. The position demands excellent written and verbal communication skills, the ability to work independently, and the capacity to provide policy-development guidance as needed.

DUTIES:

ESSENTIAL DUTIES

An essential function is a duty or responsibility that is critical or a unique component of the job and is required to be performed with or without reasonable accommodations.

PLANNING OF PROJECTS

• Owner Representative for Development and Construction projects from planning stage to final construction.
• Oversees large construction projects on new developments up to 25 million dollars as well as smaller capital projects maintaining the properties.
• Represents PCHA in a professional, articulate manner.
• Ability to organize and establish priorities for assigned projects and duties with minimal supervision.
• Ability to prepare accurate financial and other records in a systematic legible manner.
• Works with management to assess program needs.
• Provides weekly reports of all construction projects throughout the agency.  Plans all projects the prior year and then strategically implements them at different seasons of the year to complete all projects in a timely fashion within budget deadlines.
• Development:  Research data as well as provides information necessary for the creation and updating of development and operating budgets for new developments in pro forma format.  Works with vendors, contractors, and consultants to efficiently facilitate the processing of documentation and information.
• Assists Senior Staff in developing construction and renovation budgets for all existing properties and new developments; Creation of the PCHA Agency Report and the Asbestos Operations & Management Plan; Works closely with the purchasing department in attaining multiple bids, attending pre-bid meetings, development of project budgets, reviewing contracts and bid proposals, and submitting recommendation of contractors.
• Other responsibilities include assist in grant writing, creation of scopes of work, specifications, renderings, code research, ADA reasonable accommodations, cost estimates, Davis Bacon Interviews, Pre-REAC inspections, and assist in writing requests for qualifications.
• Coordinate’s construction projects related to insurance claims.

DESIGN

• Research new methods and construction materials.
• Coordinates the work of a development team for new construction by working closely with the developer, contractor, architect, managers, and engineers to oversee the developments of each phase: master planning, schematic design, design development, construction documents, bidding/ negotiations, and construction administration. 
• Oversees the completion of construction documents in a timely and accurate manner demonstrating the capabilities of the Construction Department.
• Reviews and provides quality control on all construction documents created for agency.
• Revise plans as needed. Incorporate engineering and details in plans.
• Evaluate construction documents and present suggestions for improvement. Finalize as-builds upon completion of project. Make corrections to plans as needed.  Maintain communication with consultants and / or architects when necessary to complete accurate Plans.
• Meet drafting deadlines. Maintain a current knowledge of the latest CAD related technology.
• Analyze and understand various building components to strategically select the best product for long term use in life expectancy and cost.

CONSTRUCTION MONITORING

• Understanding construction inspection, contract management, budget monitoring and knowledge of MS Project.
• Provides administrative support for HUD, Tax Credit, and Bond Financed Programs, as applicable.  Monitors program guidelines to ensure staff can rely on current information for planning and operating development and capital projects.
• Provides support in the preparation of construction contracts, spreadsheets, bid forms, bid specifications, pre-construction conference materials, bid opening support and program reporting.
• Prepares requisitions to funding institutions for payments as needed.  Prepares, updates, and monitors spreadsheets for development and construction budgets.
• Monitor’s construction activities by personal inspection to ensure work quality and to ensure that schedules are met.  Initiates the approval and payment process and is responsible for final acceptance of all work performed by contractors and/or vendors.
• Daily inspections of the new construction and large to small renovations of apartment complexes. Day to day activities on site include monitoring of construction progress, quality control, and assist superintend of design and construction changes due to coordination of trades in the field.  Review and quality control of construction documents and specifications submitted from architecture firms.  Selection of materials, finishes, fixtures, and equipment of new construction and renovation projects.
• Perform related duties and responsibilities as required.

Qualifications

QUALIFICATIONS:

MINIMUM REQUIREMENTS

• Bachelor’s Degree from an accredited college or university with major course work in Architecture, Construction Management, or another related field.
• Advanced Experience in the architectural/construction field.
• Must have a successful history of working with designers, architects, consultants, and project managers.
• A combination of experience and training would likely provide the required knowledge and abilities to qualify.
• Computer proficiency in MS Windows operating system and MS Office software including Word, Excel, Outlook and PowerPoint; and the ability to operate internet applications and electronic mail.
• AutoCAD Architecture 2011-2012, AutoCAD MEP 2011-2012, Autodesk, Revit 2011-2012, and Photoshop experience preferred.
• Florida Class “E” driver’s license and be insurable by PCHAs liability and fleet insurance carrier.

QUALIFICATION PROCEDURES

Applications will be reviewed for relevant experience, education, and training. Applications must be detailed and complete for proper evaluation. The best-qualified applicants may be required to complete further testing, which may consist of any combination of written, oral or performance examinations. Responses to supplemental questions are required if applicable.

KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE OF:

• Public and subsidized housing program principles, policies, and operations as well as agency policies and procedures.
• Business English, spelling, grammar, punctuation, and math.
• Current technology and computer hardware/software including CAD.
• Pertinent Federal, State and Local laws, codes, and regulations.
• Routine maintenance procedures and long-term benefits to products used in construction.

ABILITY TO:

• Draft Design Plans relating to projects of the Construction Department. 
• Create site master planning, renderings, and presentations for Schematic Design.
• Conduct code research, write project specifications, manage project budget, coordination of design development drawings and construction documents with engineers.
• Understand construction contract management and budget monitoring.
• Interpret and apply Federal, State and Local policies, laws and regulations.
• Be highly organized for fast-paced office environment.
• Work independently on complex and confidential tasks.
• Compose effective and accurate correspondence and to deal with non-routine and complex matters.
• Deal with the public in an effective and courteous matter and to establish and maintain effective working relationships with the organizational leadership, staff, other organizations, residents and the general public.
• Establish and maintain an orderly, easily understandable, and secure filing system.
• Operate office equipment including computers and supporting word processing and spreadsheet applications.
• Communicate clearly and concisely, both orally and in writing.

PHYSICAL DEMANDS AND WORKING CONDITIONS

• Work is performed in an office and field environment.
• Frequently driving a vehicle to conduct work at multiple sites.
• Work Monday – Friday; some weekends may be required, hours to be determined.
• Hearing and speaking to exchange information in person or on the telephone.
• Seeing to read a variety of materials and to drive.
• Dexterity of hands and fingers to operate a computer keyboard.
• Sitting for extended periods of time.
• Contact with dissatisfied or abusive individuals.

ADA STATEMENT

In compliance with the Americans with Disabilities Act, the Pinellas County Housing Authority will make reasonable accommodations to the known disability of a qualified applicant or employee to enable people with disabilities to enjoy equal employment opportunities, if it would not impose an “undue hardship” on the operation of the employer’s business.

ETHICS

As a governmentally funded agency, PCHA is committed to maintaining the highest of ethical standards. Applicants selected for employment are expected to perform work responsibilities with the highest degree of integrity, professionalism and honesty, to merit the respect of co-workers, clients, partners, vendors and the general public. Applicants selected for employment are also expected to serve the public with dedication, concern, courtesy and responsiveness.

DISCLAIMER

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

This position specification is not an employment agreement or contract. Management has the exclusive right to alter this position specification at any time, without notice.

PCHA is an Equal Opportunity Employer.