Fiscal Manager - WED at Yakima Valley College, WA
Yakima Valley College, WA · Yakima, United States Of America · Onsite
- Professional
- Office in Yakima
About the Department
Our Mission Statement:
As a federally designated Hispanic-serving Institution residing on the traditional homelands of the 14 Confederated Tribes and Bands of the Yakama Nation, Yakima Valley College cultivates equity and a culture of innovative and inclusive teaching and learning.Yakima Valley College serves all students holistically, supports all students’ learning goals, and fosters achievement within career and educational pathways.
We strengthen our communities by providing opportunities for personal enrichment, economic mobility, and sociocultural engagement.
Yakima Valley College is accepting applications for a Fiscal Manager serving both the Workforce Education and College and Career Readiness Divisions. This position offers an opportunity to contribute to a dynamic, student-centered institution committed to equity, transparency, and continuous improvement.
Reporting to the Associate Vice President of Workforce & Economic Development, the Fiscal Manager will be a confident, self-starter with prior fiscal work experience. The ideal candidate will demonstrate advanced knowledge of public sector accounting, familiarity with grant and fund management, and a strong commitment to supporting institutional goals through sound financial practices. Duties are performed in an office environment with long periods of computer work.
This is a full-time, in person, exempt professional position with a state benefits package.
Position Duties
- Plan, organize, coordinate, and direct fiscal and business management activities for assigned divisions/departments.
- Provide fiscal expertise to Divisional leadership, faculty, and staff.
- Responsible for the overall development and implementation of fiscal policies and procedures for assigned divisions/departments.
- Ensure implementation of fiscal procedures and policy by fiscal staff who process and monitor spending activity.
- Supervise fiscal staff in fiscal record-keeping and support services.
- Guide the divisions’ fiscal staff, program staff, and administrators in the improvement of processes with the use of technology resources and the coordination of work assignments with other departments and divisions.
- Develop division budgets for grants, contracts, allocations, or other funding requests, including the preparation of the appropriate forms for contracts and grants.
- Complete Online Budget & Information System (OBIS) Grant revisions as needed.
- Track expenditure and payroll activity and balance detail activity to expense, payroll and budget reports promptly, create and process appropriate forms, documents, and/or documentation to correct any errors found in fiscal data and/or change funding account distributions.
- Act as primary Division contact and work collaboratively with YVC's Director of Accounting regarding inquiries from federal, state, or other auditor's offices and the coordination of Division audits.
- Meet regularly with program support and administrative staff.
- Coordinate with multiple programs on fiscal issues with cross-program impact.
- Present financial information in a clear, understandable manner, both verbally and in writing, to a wide range of non-fiscal staff and faculty.
- Assist with strategic planning for Division resources and fiscal staff.
- Represent YVC to outside agencies and other entities as required.
- Work collaboratively with other campus offices such as the Business Office, Grants and Contracts, and Budget Office as needed and serve as the primary contact for fiscal related issues.
- Complete year-end closure of grants, operating and allocation funds.
- Create monthly and quarterly initial invoices for Basic Food and Employment Training (BFET) grant for WED and Open Doors/Step Up To College for CCR.
- Process Personnel Position Requisitions (PPRs) in the NeoGov system.
- Prepare yearly Commission of Dental Accreditation budget report for the Dental Hygiene Program.
- Prepare yearly Adult Education and El Civics year-end matching report for CCR.
- Prepare Workforce program accreditation reports as needed.
- Research and notify program or grant managers of any fiscal policies, time and effort or procedures updates.
- Process and manage all time and effort reports for assigned federal grants.
- Request new accounts and combo codes as needed.
- Monitor the processing of travel documents for WED/CCR.
- Meet stringent deadlines for the college and divisions.
- Other related duties as assigned.
Minimum Qualifications
- Earned Bachelor's degree in a relevant field and three years of relevant professional experience.
- OR Earned Associates degree AND five years of professional fiscal experience.
- Two years' experience managing and supervising staff.
- Two years' experience working with grants and contracts.
- Demonstrated experience working with complex financial rules, policies, and regulations.
- Experience working with contract language and contract risk assessment.
- Experience developing fiscal processes in higher education.
- Fiscal experience managing multiple funds, including state-appropriated funds, grants, and contracts.
ABILITY TO:
- Use critical, creative, and reflective thinking skills to identify problems, analyze and evaluate various solutions, implement and monitor the effectiveness of those solutions.
- Demonstrate excellent verbal and written communication and organizational skills.
- Demonstrate a strong work ethic through attendance, punctuality, and engagement.
- Implement complex policies and procedures.
- Work at a computer for a large part of each day doing hands-on fiscal work.
- Track and prioritize multiple activities, projects, and tasks at once.
KNOWLEDGE OF:
- Entire MS Office Suite with extensive skills using Excel.
- Washington state and federal statutes, rules, policies, and procedures in the areas of budget, finance, procurement, audit compliance, purchasing, contracting, strategic planning, quality initiative, and conflict interest management.
- Budget management.
Other Qualifications
To apply for this position, you MUST submit a complete YVC Online Employment Application, and include the following REQUIRED attachments:
- A cover letter describing how you meet the qualifications of this position (a generic cover letter will not be accepted)
- A current resume (a resume will not substitute for the "work experience" section of the online application)
- Three (3) professional references(personal references do not count as professional)
- Unofficial transcripts for confirmation of degree(if minimum qualifications require a degree). The successful candidate will be required to submit official transcripts at time of hire.
- Certifications/Credentials as required for fulfillment of the minimum qualifications.
SUPPLEMENTAL INFORMATION:
Candidates invited for interviews may be required to complete a skills test.
Candidates may be subject to a Criminal History Background Check as a condition for consideration of employment.
"In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire."
Yakima Valley College does not discriminate against any person based on their race, color, creed, religion, national origin, sex, sexual orientation and/or gender identity, age, marital status, the presence of any sensory, mental or physical disability, the use of a trained dog guide or service animal by a person with a disability, honorably discharged veteran or military status, genetic information, or any other prohibited basis in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to Alma Ramirez, Chief Human Resources Officer, Yakima Valley College, 1015 South 16th Avenue, Yakima, Washington, 98902; email[email protected]; telephone 509.574.4671.
Yakima Valley College's Annual Safety and Fire Report is available online at https://www.yvcc.edu/services/safety-security, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 509.574.4610.
Applicants with disabilities who require assistance with the recruitment process will be accommodated to the extent reasonably possible.
All positions are subject to funding.
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