Meals on Wheels of RI - Human Resources Assistant at Meals on Wheels of RI

Summary  

The Human Resources Assistant will support the Finance Coordinator in all human resources activities including recruitment, benefits/compensation, payroll and administrative duties. They will possess meticulous attention to detail, have strong organizational and technological skills and most importantly are able to maintain confidentiality and handle matters with a high level of discretion and integrity. 

This is a full-time position; Monday through Friday with core hours of 8:30 a.m.-4:00 p.m. 

Essential Duties and Responsibilities  

• Support the day-to-day human resource activities of the Finance Department 
• Maintain employee profiles both digitally and physically 
• Perform all activities necessary to process payroll, including verifying timecards, deductions/garnishments, and any processing change requests in a timely manner   
• Administer all benefit plans (health, dental, vision, 403b, life insurance) for the organization including open enrollments, changes, and terminations. 
• Support the hiring process, including applicant tracking and job posting maintenance 
• Assist in maintaining efficient new hire onboarding by ensuring that required documentation is obtained, training, and subsequent orientation take place and are documented accordingly 
• Schedule employee recognition and celebrations  
• Track professional development completion 
• Participate in team meetings and special events 
• Other duties, per the ever-changing needs of the organization 

Disclaimer 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.  

 Education and Experience  

• 1-3 years HR generalist/specialist functions.  
• Experience in recruiting/on-boarding, benefits administration and/or payroll preferred 
• Experience with payroll software and a Microsoft O365 environment preferred  
• High School degree or equivalent education or experience 
• Clear results of a background and motor vehicle record check 

Knowledge, Skills and Abilities  

• Commitment to Meals on Wheels of RI mission & values  
• Commitment to a work environment that promotes DEI practices 
• Strong computer proficiency (MS Excel, Word, and payroll programs) 
• Shows attention to detail, organizational skills and the ability to multitask  
• Offers a high degree of initiative 
• Able to handle a high level of confidentiality and common-sense regarding employee information. 
• Possesses high energy, positive attitude, dedication  
• Embraces teamwork and flexibility 

Work Environment Work is performed in a building. The noise level in the work environment is usually moderate, and the environment is sometimes fast paced. Protocol for safety and security is a priority. Occasional work after normal business hours. Must be able to drive to other locations such as external meetings, within the state. 

Physical Demands While performing the duties of this job, the team member is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands; balance, stoop, kneel or crouch; and talk or hear. The team member must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.