Senior Project Analyst at undefined

At TURN our mission is Improving Lives. Our organization embraces the tenets of client-centered care, and our core values People, Culture and Growth are at the forefront of everything we do. We hire exceptional individuals seeking meaningful opportunities in a purpose-driven environment.

JOB SUMMARY

TURN BHS is seeking a high performing, detail-driven professional to serve as the Senior Project Analyst to the CEO. This is far more than standard executive support, it’s strategic partnership at the highest level. This unique role requires a sharp, organized, and proactive individual who can operate with discretion and efficiency at the highest level of the organization, while also contributing to the growth of TURN BHS. The ideal candidate thrives in a fast-paced, mission-driven environment, can juggle support with effective coordination, and brings a solutions-focused mindset to everything they do. Reasonable accommodation may be made for individuals with disabilities to perform essential job functions

RESPONSIBILITIES:

As the Senior Project Analyst, you will serve as a critical thought partner and administrative anchor to the CEO, enabling high level focus on strategy and leadership.

•            Prepare and coordinate executive-level meetings, including with elected officials, city mayors, Board of Supervisors, and prepare agendas, minutes, and follow-up tasks.

•            Communication Liaison: Manage access to the CEO, ensuring efficient use of time, and facilitate clear and consistent communication internally and externally.

•            Project Management and Coordination: Oversee key projects and initiatives, ensuring alignment with strategic goals and coordinating cross-functional teams.

•            Problem Solving and Decision Support: Assist in resolving complex issues and provide recommendations to support the CEO's decision-making process.

•            Serve as a trusted advisor and confidant to the CEO, Executive Leadership and Board Members.

•            Prepare for and follow up on meetings with internal and external stakeholders.

•            Coordinate executive communications with the VP of Strategic Partnerships including taking calls, responding to inquiries and interfacing potential donors.

•            Research, prioritize, and follow up on issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.   

•            Assist in organizing CEO-led speaking engagements, events, and public appearances with a polished, professional touch.

Operational Management:

•            Oversee the daily operations of the CEO’s office, ensuring efficient processes and timely deliverables.

•            Coordinate across departments to track key deadlines and deliverables for CEO-related initiatives.

•            Support the development and implementation of operational plans to support the company’s four strategic objectives.

•            Recommend improvements to streamline workflows for the CEO’s office.

Strategic Planning:

•            Collaborate with the CEO and strategic leadership team to coordinate strategic goals and monitor progress.

•            Conduct research and analysis to support decision-making.

•            Lead special projects and initiatives as directed by the CEO.

•            Support tasks and projects with the strategic leadership team based on the CEO’s priorities and the overall strategic goals of the company.

•            Facilitate effective communication and collaboration among the strategic leadership team staff and the CEO.

•            Keep the CEO informed about the status of projects and tasks being handled by the executive staff.

Project Management:

•            Plan, execute, and manage projects from inception to completion.

•            Ensure projects are completed on time, within scope, and within budget.

•            Monitor project performance and provide updates to the CEO.

Communication and Coordination:

•            Serve as the primary point of contact between the CEO and internal/external stakeholders.

•            Facilitate communication and collaboration across departments.

•            Draft and review correspondence, reports, and presentations for the CEO.

Board and External Relations:

•            Serve as liaison to the Board of Directors, assisting with meeting preparation, agenda setting, materials, and follow-up.

•            Partner with Marketing and Development staff to support fundraising and donor engagement, including grant proposals, reporting, and donor relations.

•            Represent the CEO and TURN in selecting internal and external meetings, ensuring professional and mission-aligned communication.

QUALIFICATIONS

•            Bachelor’s degree required. MBA or other advanced degree preferred.

•            5+ years of experience in a senior management and executive support role. PMP Certification preferred.

•            Proven experience in project management and strategic planning.

•            Ability to handle confidential information with discretion.

•            Proficient in Microsoft Office Suite and project management tools.

•            Strong written and verbal communication skills; professional and composed in all interactions.

•            Exceptional time management and organizational skills; capable of managing multiple priorities with accuracy.

•            Certified Notary Public or ability to obtain certification

•            Ability to travel up to 10% minimum.

•            High emotional intelligence and proven ability to work with executives and stakeholders at all levels.

PHYSICAL REQUIREMENTS

These physical demands represent what must be met to successfully perform the essential functions of this position. As mentioned above, reasonable accommodation may be made for qualified disabilities.

☒ Seeing                                                       ☒ Hearing                                                     ☒ Speaking

☒ Stooping/Bending                                   ☒ Working in cramped spaces                  ☒ Moving around facility

☒ Moving between offices/clients           ☒ Driving                                                      ☐ Climbing

☒ Lifting/carrying heavy items   ☒ Pushing/pulling/dragging items           ☒ Standing for long periods

☐ Working outside/underground            ☒ Using hands/fingers                               ☒ Sitting for long periods

I can perform the above functions:

☐ Without accommodation        ☐ With accommodation. If so, please specify:

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OTHER DUTIES

This job description isn’t a comprehensive list of activities, duties or responsibilities required for this job. Duties, responsibilities and activities may change at any time with or without notice.

Employee signature constitutes an understanding of the job requirements, essential functions, and duties.