Studio Coordinator (Denver) at Sasaki

Studio Coordinator (Denver)

Denver, CO

$60,000 - $65,000 / annual

Are you interested in joining a cross-disciplinary design firm that is one of the most respected throughout the United States and around the world? With over 900 awards and projects of significance and impact, Sasaki is a dynamic environment for personal growth, contribution, and learning.

Sasaki is a 300-person, world-class planning and design firm with a dynamic, creative culture and a reputation and body of work that spans over 75 years, working throughout the United States and internationally from our offices in Boston, Massachusetts; Denver, Colorado; Brooklyn, New York; Los Angeles, California; and Shanghai, China.

Our Denver office, established in 2020, has quickly grown to over 35 professionals across all our disciplines and is leading some of the most impactful planning and design projects in the region while maintaining a national footprint that collaborates with our other offices. We are currently seeking a Studio Coordinator to join our Denver, CO office full-time, in-person. If you think you can add something special to our team and our practice, we would love to hear from you.

The successful candidate will be responsible for a range of office, reception, and logistical support to ensure the smooth running of the Sasaki Denver office. Your first priority will be to support the Principals and team designers to ensure they have the resources and assistance that they need to do their job. You will greet and welcome visitors and serve as a champion of our culture. You will also support the facilities and office, working with the Sasaki Life team, to maintain office supplies, records and equipment, and to continue the Sasaki culture through organizing social initatives. The successful candidate will be self-motivated, organized, and enthusiastic to work across a variety of office departments, able to manage their time while being flexible to address needs as they arise, and generally curious about what others need to support the work that we do.

Key Responsibilities:

• Coordinate client and internal meetings, including catering needs

• Work with our other studio coordinators across offices to book travel, including both domestic and international, and troubleshoot any last-minute travel emergencies across offices

• Coordinate visa and passport needs for international business travel

• Manage expense reports

• Plan and coordinate social and internal firm-sponsored events

• Work on coordinating Lunch & Learns with vendors for our Denver office

• Collaborate with various operation teams across the firm to complete a number of administrative, office, and technical duties 

• Assist in maintaining professional licensure for Principals

• Ensure office is tidy and presentable, and report any issues for repair

• Coordinating and optimizing meeting schedules for the Denver office

• Maintain conference rooms

• Maintain office supplies

• Assist with mail deliveries and shipping: USPS, FedEx, UPS, courier services

• Provide routine clerical support

• Assist office Principals with other administrative work

• Other duties as assigned
  
  

Qualifications:

• Desire and skill to be a go-to person for visitors, Principals, and designers

• Attention to detail and accuracy

• Organized and Proactive

• Ability to multi-task

• Initiative, self-motivation, and the ability to work independently

• Excellent communication skills with an ability to collaborate on a team, and within and across departments

• Ability to handle confidential and sensitive information

• Exceptional customer service skills

• Basic understanding of office technologies such as email, word processing, data tables, slide presentations, document organization, file sharing, virtual conferencing, etc.

• Notary public is a plus