Payroll and HR Assistant (Part-Time) at First Bank, Upper Michigan

Description

SUMMARY:   

The Payroll and HR Assistant plays a key role in supporting day-to-day human resources operations, with a primary focus on processing full-cycle bi-weekly payroll in a timely and accurate manner while meeting strict deadlines. This position also assists with a variety of HR functions, including recruitment, onboarding, benefits administration, file management and employee relations. 

ESSENTIAL FUNCTIONS:

• Own the full-cycle bi-weekly payroll process, ensuring accurate and timely submission.
• Ensure correct calculations for earnings, deductions and taxes.
• Investigate payroll discrepancies or system errors and find effective solutions in a timely manner.
• Record data for each employee, including such information as addresses, weekly earnings, deductions, absences, supervisory reports on performance, and dates of and reasons for terminations.
• Provides responsive, respectful, and helpful support to employees regarding payroll, timekeeping, and benefit deductions. 
• Create and maintain secure and organized personnel files.
• Explain company personnel policies, benefits, and procedures to employees or job applicants.
• Provide assistance in administering employee benefit programs.
• Answer questions regarding benefits, and other pertinent information.
• Respond to internal and external request from organizations, such as credit bureaus and finance companies.
• Screening applicants, process and review employment applications to evaluate qualifications or eligibility of applicants. 
• Schedule and conduct interviews and assist in evaluating applicant qualifications.
• Prepare and set up for new employee orientations.
• Compile and prepare reports and documents pertaining to personnel activities.
• Continuous improvement, offer solutions on how to streamline HR and Payroll processes.
• Supports HR Department projects as needed. 

KEY CORE COMPETENCIES:

• Attention to detail
• Confidentiality and Discretion
• Exceptional written and verbal communication skills
• Time Management
• Knowledge of payroll and labor laws
• Ability to motivate others, passionate about helping others to succeed
• Excellent organizational skills
• Critical thinking skills
• Team player
• Initiative
• Integrity

REQUIRED/PREFERRED EDUCATION & EXPERIENCE: 

Proven experience in human resources, with strong emphasis on payroll processing.
In-depth knowledge of employment laws, HR compliance and best practices.

Maintains strict confidentiality regarding employee records, compensation, and personal data in compliance with company policy and legal requirements.
Proficiency in HRIS/payroll systems and Microsoft Office Suite.
Excellent communication, organizational, and interpersonal skills.
Ability to work independently and manage multiple priorities in a part-time capacity.
Associates degree/ 1+ Years processing payroll, banking industry experience a plus. 

WORK ENVIRONMENT:

This job operates in a professional office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

POSITION TYPE AND EXPECTED HOURS OF WORK:

This is a part-time position. Days and hours of work are Tuesday through Thursday 8:15 a.m. to 5:15 p.m. Due to holidays, may be required to work alternate and/or additional days depending on payroll schedule. 

PHYSICAL DEMANDS:

Position may require individual to perform repetitive motion in operating equipment such as keyboard, calculator or other bank/office-related machinery. While performing duties the employee may have to lift and/or move up to 25 pounds. Position requirements may be, but are not limited to, walking, standing, sitting, bending, talking, hearing and communicating. The physical demands are representative of those that must be met to successfully perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Note that this Job Description is not designed to cover or contain a comprehensive listing of duties or responsibilities. Duties, responsibilities and activities may change with or without notice.

This Job Description has been approved by management.

First Bank provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

First Bank has an Affirmative Action Plan as a requirement of its status as a Federal Contractor.