Lead Document Control Specialist at Xcel Energy

Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow?  A  position at Xcel Energy could be just what you’re looking for.

Position Summary

This position coordinates, assigns, and monitors overall daily and project related activities for the nuclear sites. Oversees quality customer service and ensures the consistent and uniform use, and implementation of standardized company formats, processes, tools, systems, and standards in addition to adherence to Corporate, Fleet and Site procedures, policies and directives.

Essential Responsibilities

• Coordinates the maintenance of the Controlled Document database in SAP and their associated controlled images in Sharepoint. Issues hard copy document distributions to plant vital locations and non-vital onsite and offsite locations. Ensures all plant controlled vital locations are updated as new and revised documents are issued and conducts annual audits of those files. Generates late notice reports for non-vital locations, initiates and monitors bi-annual inventories of those copyholders, and documents the results to ensure accuracy. Responsible for copyholder distribution database for the plant, training center, emergency centers, government and regulatory agencies at the local, state and national level.
• Independently prioritizes and coordinates multiple high-priority and time-sensitive projects on a regular basis including timelines and milestones. Monitors the procedure control and change process to ensure there are no overdue items as related to the Corrective Action process and no violations as related to the Quality Assurance program.
• Coordinates, documents, and ensures quality control in training new personnel for nuclear Document Management processes. SME (subject matter expert) in the SAP and Sharepoint applications for Controlled Documents. Provides guidance to the nuclear site with the retrieval of active and historical document information maintained in those databases as well as documentation from previous legacy databases. Collaborates with management in writing and reviewing the nuclear fleet and site Controlled Document procedures and policies. Develops and provides training to nuclear fleet and sites.
• Serves as a Document Control Lead in engineering project meetings and coordinates document distributions with Project Managers on activities related to the document control and procedure change process. This includes document distributions related to plant modifications to ensure timely project closeouts, and deadlines as defined within the scope of each plant refueling outage.
• Responsible for the operation of the Copy Center for the nuclear site. Coordinates services such as copying, scanning, laminating and labeling. Coordinates copy requests to be performed by outside vendors.
• Utilizes excellent interpersonal skills in maintaining balance with all parties' requirements and priorities. Provides input and may partner with Supervisor for employee selection, encourage employee development and applies effective listening techniques when coaching group members. Demonstrates professional and ethical behavior in all business relationships. Demonstrates the ability to assist and instruct others with various administrative operations to achieve goals.
• Demonstrates ""super user"" capability and experience in Passport and Sharepoint. Able to work on several projects simultaneously, demonstrating excellent organizational skills. Ability to manage high levels of urgency and high attention to detail. Continuously looks for ways to improve processes to ensure user friendly applications.

Minimum Requirements

• High School diploma.
• Five (5) or more years of experience in an engineering, construction, technical or business environment with document management responsibilities.
• Requires a broad knowledge of department operations and policies.
• Proficient in the use of Microsoft Office Suite applications and Passport required.
• Some supervisory experience desired.
• Overtime may be required.
• Job assignments may require working at various project sites.

Preferred

• Background in document template creation and modification
• Sharepoint and SAP experience preferred

As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you’re ready to be a part of something big, we invite you to join our team.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Individuals with a disability who need an accommodation to apply please contact us at [email protected].

Non-Bargaining

The anticipated starting base pay for this position is: $25.00 to $35.00 per hour

This position is eligible for the following benefits: Spot On Bonus, Medical/Pharmacy Plan, Dental, Vision, Life Insurance, Dependent Care Reimbursement Account, Health Care Reimbursement Account, Health Savings Account (HSA) (if enrolled in eligible health plan), Limited-Purpose FSA (if enrolled in eligible health plan and HSA), Transportation Reimbursement Account, Short-term disability (STD), Long-term disability (LTD), Employee Assistance Program (EAP), Fitness Center Reimbursement (if enrolled in eligible health plan), Tuition reimbursement, Transit programs, Employee recognition program, Pension, 401(k) plan, Paid time off (PTO), Holidays, Volunteer Paid Time Off (VPTO), Parental Leave

Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.

In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation.  You will not be penalized for redacting or removing this information.

Deadline to Apply: 09/25/25

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ACCESSIBILITY STATEMENT
Xcel Energy endeavors to make https://www.xcelenergy.com/ accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Xcel Energy Talent Acquisition at [email protected]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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