Bid Support at Gold Star Foods

TITLE: Bid Support
DEPARTMENT:105 - Bids
REPORTS TO:Senior Director – National Bids
FLSA CLASSIFICATION: Non-Exempt/Hourly 

Gold Star Foods is the leading food distributor to K-12 schools in the United States. We are a company devoted to providing our customers with incredible customer service. We know that it is our teammates who make the difference! Join our team and find out what it is like to work somewhere where you enjoy getting up for work every day! 

POSITION OVERVIEW: 

The Bid Support role provides administrative assistance to the Bids Department, including bid processing, data entry, RFP preparation, and maintaining customer communication. The position requires strong organizational skills, attention to detail, and proficiency in Microsoft Excel. Experience in distribution or foodservice is a plus. 

KEY RESPONSIBILITY:  

• Data entry.
  • Bid processing (processing samples, assembling documentation for bids, collecting bid recaps from prior years)
  • Internal and external data updates. 
• Maintain “Item Status Report” for internal and external customer use.
• Process new and discontinued items. 
• Create and maintain sustainable working relationships with internal and external customers.
• Manage exception reports.
• Preparation of RFP/Bid‘s.
• Creation of New Items within our ERP system 
• Work with Customer Service Department to respond to customer questions or requests, including daily order substitutions.

• Assist in developing and streamlining contract/cost related procedures.
• General administrative duties (filing, scanning, etc.)

QUALIFICATIONS: 

• Proficient in Microsoft Office, specifically Excel.
• 10-key by touch.
• Detail oriented.
• Excellent time management and organizational skills.
• Distribution, Foodservice, Accounting and/or Microsoft NAV experience a plus.
• Ability to multi-task and excel under pressure.

OTHER DUTIES: 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

WORKING CONDITIONS AND PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periods throughout the day. Reaching above shoulder heights, below the waist, or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques are required. May include lifting to 25 pounds on occasion. 

EOE M/W/Vet/Disabled: 

The above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements as the employee may be required to perform any other duties as assigned. In the event of an absence where the teammate cannot perform these duties, the Manager will determine who shall perform these duties. 

Affirmative Action Statement: 

Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected factor under federal, state, or local law.