Team Co-ordinator in Liverpool, Merseyside, United Kingdom at Arup

The Opportunity 

At Arup, we’re committed to building a thriving, inclusive community where everyone feels empowered to do their best work. The Team Coordinator role is a pivotal support position that plays a vital part in how our teams operate and engage with clients. This newly amalgamated role combines the responsibilities of the former Office Coordinator, offering a broader scope and greater impact. As the ‘go-to’ person within your team, you’ll support colleagues in producing high-quality deliverables, ensure smooth day-to-day operations, and contribute to a culture of excellence and collaboration. From managing key administrative tasks to coordinating team events and supporting work-winning activities, your contribution will help shape the success of our projects and people. 

Is This Role Right for You? 

If you're a proactive, organised professional who thrives in a dynamic environment and enjoys being at the heart of team operations, this role could be a perfect fit. You’ll bring solid experience in administrative coordination—ideally within a professional services or multidisciplinary setting—and a passion for continuous improvement. You’ll be confident using Microsoft Office tools, adept at managing multiple priorities, and comfortable liaising with stakeholders at all levels. Most importantly, you’ll be a trusted team player who values integrity, inclusivity, and the opportunity to make a meaningful impact. 

Key Responsibilities 

• Support project and team operations, including high-profile client work and routine administrative tasks 

• Produce quality documents aligned with Arup’s brand, including proofreading and editing presentations 

• Coordinate diary management, meeting logistics, and AV requirements for team leaders  

• Organise client, social, and staff events, and assist with recruitment interview scheduling 

• Promote best practices, support new starters, and contribute to team upskilling and knowledge sharing 

Skills & Attributes 

• Excellent communication skills—written and verbal—with strong attention to detail 

• Highly organised, self-motivated, and able to manage multiple deadlines effectively 

• Strong interpersonal skills with the ability to build trusted relationships across teams 

• A growth mindset and commitment to continuous improvement and innovation 

• Proficient in Microsoft Word, Excel, PowerPoint, and ideally SharePoint 

Not ready to apply just yet, or have a few questions? Contact Rhian Melaney [email protected]. Please note, to ensure we remain GDPR compliant do not send your CV directly to us via this email. 

What we offer you  

At Arup, we care about each member’s success, so we can grow together. 

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do. 

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts. 

We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs. 

Different People, Shared Values 

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence. 

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at  http://www.arup.com/careers/your-life-at-arup. 

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Rhian Melaney [email protected] to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you. 

Our Application Process 

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/ 

Stay safe online - Arup will never ask for payment or your bank details as part of our recruitment process. 

Recruitment Agencies - We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list. 

Closing date: 3rd October 2025  

We may close the role earlier than the advertised date should we receive a large number of applications, so please ensure you apply early.