RCHA Assistant Director at Red Cliff Band of Lake Superior Chippewa, WI

About the Department

JOB DESCRIPTION

Position:	Assistant Director	Status:	Exempt
Salary:	DOQ/DOE; w/benefits	Supervisor:	Executive Director
Hours:	Permanent, Full-Time	Department:	Administration
Location:	Red Cliff Chippewa Housing Authority

JOB SUMMARY: Key upper-level management position and assistant to the Executive Director (ED) responsible for a comprehensive range of management, planning, operational, and oversight functions and in carrying out and achieving the goals identified in the Indian Housing and Strategic Plans. Duties and activities can be inclusive of grant, administrative, financial, personnel, operational, and project management; property management of rental properties; construction/rehab programs for private home ownership properties and housing development within the service area. Includes policy and grant writing, supervision of department level managers and day-to-day operations in the absence and as delegated by the Executive Director.

Must develop and maintain a strong working relationship with ED, uphold organizational and leadership vision, direction, values to be able to collaborate and be successful in this position. Must also inspire the trust of others by maintaining a strong degree of confidentiality, treating people with respect, working with integrity, following through and keeping commitments.

This position has the potential of advancement to the Executive Director position as part of the organizational succession plan.

Position Duties

DUTIES AND RESPONSIBILITIES:

 

• Key organizational position in operational management, which includes the following work in the following areas and assisting the ED with operational management:
  1. Fiscal Management
     • Organizational Budget
     • Financial Reports, Analysis, Projections
     • Audits
     • Procurement, Property Management, Disposition
     • Investments; Cash, Debt and Account Management
     • Internal Controls
  2. Planning/Programs
     • Indian Housing Plan
     • Strategic Plan
     • Housing and Infrastructure Development (including environmental review requirements)
     • Private Rehabilitation Programs
     • Grant/Program Implementation & Administration
  3. Administrative

• Records Management/Disposition
• Policies& Procedures
• Reports to HUD, grant/funding agencies, leadership
• Timekeeping

1. Assistant to ED
   • Preparation of agendas, reports, materials and arrangements for a variety of meetings/events.
   • Grant writing and reporting
   • Liaison to other agencies, organizations, committees as directed by ED.
2. Supervision/Personnel Management
   • Of all Department Heads
   • Staff training ,performance standards/evaluations
   • Acting ED in absence of ED

• Ensures compliance with NAHASDA, Tax-Credit, and other outside funding agencies' rules and regulations.
• Stays abreast of and interpret governing legislation, regulations, and rules about the Housing Authority’s operations, including fiscal, property and tenant management.
• Ensures that all policies and procedures enacted by the Housing Authority are implemented and applied consistently. Revises current policies/procedures as necessary to meet current regulations.
• Performs other such duties as may be assigned by the Executive Director.

SUPERVISORY AUTHORITY: Supervisory authority over day-to-day activity of Department Heads. In the absence of the Executive Director, oversees and supervises operations.

Minimum Qualifications

KNOWLEDGE&SKILLS:

 

3. Knowledge of the principles and techniques of grant writing, grant administration, public funding, contract administration.
4. Knowledge and previous experience in private home rehabilitation programs, housing/infrastructure development, project/program       management.7. Strong math skills, especially those relevant to budgetary, accounting, and other financial matters, as well as construction matters.
8. Excellent communication skills (verbal and written) with experience in making effective oral presentations to public agencies. Also, must have the ability to write effective plans, reports, grants, contracts, and correspondence.
9. Excellent interpersonal and public relations skills and the ability to establish and maintain good relations with staff, tenants, community members, the media, contractors, as well as tribal, federal, and state officials.
10. Excellent customer service skills. Ability to perform customer needs assessments, meeting quality standards for service. Respond to requests for service and assistance. Maintains focus on conflict resolution, as opposed to blame. Listens to others without interrupting. Keeps emotions under control.12. Strong focus on quality and efficiency. Ability to maximize, leverage, save time, effort, and money without compromising quality.
13. Strong attention to detail, consistent, methodical.
14. Computer proficient in the use of microcomputers and software used for effective database, financial management, data analysis, word processing, and report generation. Microsoft Office (required), MIP (preferred), HDS (preferred), Inventory (optional), and others related to successful job performance.16. Willingness to learn new skills and teach/transfer skills to other staff.
QUALIFICATIONS:

1. Highschool diploma or HSED/GED.
2. Bachelor’s degree in Business, Tribal/Public Administration, Management, or related field preferred (minimum).
3. Previous experience working in a Housing Authority in a supervisory or key management role.
4. Three (3) or more years supervisory experience.
5. Strong background & previous experience in financial management–budget, reports, audits, investments, and governmental accounting-related software (MIP).
6. Previous experience doing grant writing/administration.
7. Must possess, exhibit and maintain a strong degree of ethics and confidentiality.
8. Previous experience with Housing Data System (HDS) and Microix software.
9. Ability to work a flexible schedule and do intermittent travel.
10. Subject to successfully passing local and federal background checks.
11. Must possess and maintain a valid Wisconsin Driver's License to maintain employment and meet eligibility for RCCHA’s automobile insurance.
12. Must be bondable.
13. Must be able to comply with any current or future policies regarding employee conduct or tribal ordinances to maintain employment.

Other Qualifications

PERSONALCONTACTS: Daily recurring contacts with Housing Authority leadership, staff and management, tenants/residents, contractors, external agencies, Tribal departments.

      PHYSICALREQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to perform moderately heavy manual labor and computer work; to sit, use hands to finger, handle, or feel, and talk or hear. The employee is required to consistently stand; walk; reach with hands and arms; climb or balance; and stoop, bend, kneel, crouch, or crawl; drive; lift/carry; push/pull; get up and down a ladder and have balance. The employee must occasionally lift and/or move up to 50 pounds. Specific vision and hearing abilities are required to successfully perform this job.

WORK ENVIRONMENT: Office is located at the Red Cliff Chippewa Housing Authority Office; work will be in office space, shop, housing units and the field (outdoors). The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work will include both indoor and outdoor work which means an employee can be exposed to wet, humid, extreme heat and/or cold conditions. Employee may also be exposed to moving mechanical parts, heights, fumes or airborne particles, toxic or caustic chemicals (paint, varnish, floor strippers, cleaning/disinfecting supplies). The noise level in the work environment will fluctuate based upon the task. Buildings and company vehicles are smoke-free.

TRAVELREQUIREMENTS: Will be required to travel locally, travel to and from worksites, and do periodic travel for training/meetings both locally and nationally, which may involve overnight stays.

BEHAVIORANDATTITUDE: The vision, goals and objectives of both the Red Cliff Band of Lake Superior and the Red Cliff Chippewa Housing Authority requires that the employee performs in both a professional and personable manner. The manner in which the employee relates to fellow employees, customers and visitors is considered parallel in importance to technical knowledge and ability. Respect and consideration given to the dignity of each customer, visitor and fellow employee is a requisite of successful job performance. Any behavior or attitude that tarnishes that name or image of those entities will be subject to immediate disciplinary action up to and including termination.

       Indian preference and Section 3 preference will be applied in the case of equally qualified applicants, but all qualified applicants will be
       considered.

 

This job description is subject to change at employer’s discretion, after consultation with the employee.

APPLICATION SUBMITTAL REQUIREMENTS: The following items are required for this position:

1. Completed Housing Authority Application, to include work history and references, available on this page.
2. Background Investigation Disclosure; available on the Tribal website.
3. Consent to Release Liability and Reference Information Form; available on the Tribal website.
4. Resume, required; cover letter, optional.
5. Post-secondary transcripts and/or certificates; if applicable.

Please download the forms from the links below.  Complete the forms and save them.  Then, please upload and attach them as "other" attachments with your application. 

      Consent Form
       Tribal Background Investigation Form

      The Red Cliff Tribal Council has a Drug Free Workplace policy and adheres to the intent of the Drug Free Workplace Act.
      The Housing Authority follows the same policy. All new hires are subject to a drug test prior to starting.

 

All applicants for employment will be subject to the background investigation and other requirements of the RCCL Chapter 43 and are under a continuing obligation to supplement this application for employment with information concerning any convictions that occur after commencement of employment.

FORFURTHER INFORMATIONCONTACT:

Red Cliff Band of Lake Superior Chippewa Human Resources Department

88455 Pike Road

Bayfield, WI 54814 

www.redcliff-nsn.gov

[email protected]

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