Reprographics Supervisor #157 at United States Senate

Reprographics Supervisor #157

Target Hiring Range: $96,000- $114,000 

Department: Support Operations
Posting Date Range: 9/18/2025-10/2/2025
Pay Grade Range: $84248-$147434
Work Hours: 9:00am- 6:00pm
FLSA Status: Exempt
Remote Work Status: Hybrid 
Hybrid Schedule: Remote one day per month.
All remote or hybrid work arrangements must be performed from within the continental United States, subject to Sergeant at Arms approval.

 The Senate Sergeant at Arms does not pay for relocation expenses. 

 This vacancy announcement closes at 7pm EST. Late applications will not be accepted.

JOB OVERVIEW

Job Description

The Target Hiring Range for this position is: $96,000-$114,000

The Senate Sergeant at Arms (SAA) is currently seeking a talented Reprographics Supervisor to lead and supervise Printing Graphics and Direct Mail's (PGDM) Printing, Bindery, and Mailing team. The working hours of this position are from 9:00 a.m. to 6:00 p.m. In this role, you will work closely with two Reprographic Supervisors, who oversee operations during the early morning and evening shifts. The Reprographic Supervisors follow a rotating schedule across PGDM's two printing facilities, ensuring consistent support and collaboration. The primary location for printing activities is PGDM's Landover, MD print facility (LPF), while the Capitol Hill facility provides prompt quick copy services and Senate floor chart support.

In this pivotal role, you will provide exceptional leadership, support, and strategic direction to ensure the production of high-quality print products for Senate offices. The range of products you will oversee includes, but is not limited to, books, stationery, programs, banners, pop-up displays, floor charts, business cards, memo pads, certificates, mass mailers, and credentials. As the Reprographics Supervisor, you will manage a skilled team that operates a diverse array of printing, bindery, and mailing equipment, including offset presses (up to an 8-color 28-inch press), wide-format flatbed and roll printers, inkjet presses, digital printers, foil stamping machines, programmable paper cutters, folders, shrink wrappers, mail sorters, and addressing and tabbing equipment, among others. We are seeking a candidate with extensive experience in leading teams within the printing, bindery, and mailing sectors while upholding the highest quality standards. A strong understanding of production processes and the ability to implement effective strategies that enhance productivity are essential for success in this role.

Additionally, to ensure PGDM remains at the forefront of innovation and excellence, it is crucial for the Reprographics Supervisor and their team to stay updated on the latest trends and advancements in printing, bindery, and mailing. If you are passionate about print production, possess strong leadership skills, and have a keen eye for detail, we encourage you to apply.

Key Accountabilities/Essential Job Duties
Creates spreadsheets of minimum requirements for software and equipment that Publishing, Printing, Bindery, and Mailing are looking to upgrade or purchase. Plans, assigns and reviews work of assigned staff; regulates and adjusts assignments in order to meet work demands and deadlines; trains and counsels staff; tracks and ensures employees receive timely performance feedback quarterly, conducts performance evaluations of staff; schedules leave, escalates personnel matters as necessary for discipline or recognition. Assists in developing, managing, and monitoring the operating budget, including current year tracking and short- and long-range budget planning by providing feedback from research on lifecycle and replacement of equipment and supplies. Develops and manages internal hot folders and shortcuts by mapping networks, obtaining IP addresses, connecting printers, downloading and installing software updates and print drivers. Uses data tracking software to create work orders, adjust master job tickets, and checks inventory, location of job, No Later Than (NLT list), shift summaries, cost centers and job managers. Implements policies and procedures; creates and examines criteria for evaluating section and operating effectiveness and efficiency; conducts studies of departmental operations to assess conformity with administrative policy and practices. Participates in the formulation of short- and long-range plans for personnel, equipment, and maintenance in the section; oversees implementation of plans to ensure that services are provided without interruption. Researches technologies compatible with the printing and mail or publishing functions; makes recommendations to the Technical or Production Managers for the mission and technology direction for the section. Employs excellent written and speaking communication as contacts are frequent with other sections and departments and individuals representing Senate members and/of significant importance within the government. Other duties as assigned.

JOB SPECIFICATIONS

Required Education
High school diploma/ GED.

Required Work Experience

• Five years of increasingly responsible reprographics work experience which includes at least two years in a lead or supervisory capacity.

Required Special Skills/ Knowledge

• Knowledge of, or the ability to learn, departmental rules, regulations, procedures and functions, including policies and regulations set by the Senate Rules Committee and the Senate Committee on Ethics.
• Knowledge of, or the ability to learn the USPS mailing regulations.
• Knowledge of equipment, computers and relevant software/web applications, and spreadsheets and databases.
• Knowledge of modern printing/mailing or publishing technology and modern methods of personnel and financial management.
• Ability to plan, supervise, assign, and review the work of assigned staff.
• Ability to allocate resources effectively to meet productivity and organizational goals and objectives.
• Ability to establish and maintain effective working relationships with Senate staff, including managers, coworkers, and subordinates.
• Ability to respond to Senate office inquiries and complaints in a tactful, timely, and courteous manner.
• Skill in developing budgets and monitoring expenses.
• Ability to communicate effectively.
• This position may require the incumbent to be available for sudden recall in response to emergency events affecting the Senate campus/community, which may include after-hour or weekend work, and to potentially deploy to alternate sites in support of the Senate’s contingency operations.

As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role. 

Desired Qualifications

• Experience in conducting employee performance evaluations, providing constructive feedback, and implementing performance improvement plans to foster a positive and productive work environment.
• Proficiency in drafting Standard Operating Procedures (SOPs) to establish clear and consistent guidelines for print processes, workflow, and quality control.
• Exceptional communication skills, both oral and written, are essential for effective collaboration across departments.
• Familiarity with Print Management Information Systems (MIS) to efficiently generate work orders, track job progress, and manage production schedules.
• Comprehensive knowledge of USPS regulations to ensure compliance and streamline mailing processes for print materials.
• Proven experience in ensuring proper maintenance and upgrading of equipment, with the ability to recommend acquisitions that enhance productivity.
• Expertise in analyzing production methods to identify areas for improvement and develop actionable plans accordingly.
• A strong background in Printing, Bindery, and Mailing is essential to assist staff with bindery processes, print production, and mailing and shipping best practices.
• Ability to multitask and adapt to changing priorities, with a detail-oriented approach and the capacity to quickly learn and pivot in line with departmental initiatives and directives.
• The ideal candidate will be adept at establishing and maintaining effective working relationships with internal customers, external vendors, and resources.

Working Conditions

• Since this position requires onsite presence in support of the U.S. Senate when in session, this position requires the employee to be available and prepared to work during government shutdowns, in inclement weather, on holidays, and during late night, overnight, and weekend sessions. In the context of government furloughs, this position is considered excepted.
• This position directly supports essential services of the U.S. Senate. As such, this position requires the employee be available and prepared to work during government shutdowns, in inclement weather, on holidays, weekends, and during late nights to ensure essential services to the Senate continue without interruption. In the context of government furloughs, this position is considered excepted.
• Must be able to remain in a stationary position to operate a computer and other office productivity machinery.
• The person in this position needs to occasionally move, bend, crawl, or stand for long durations.
• Frequently moves boxes/ equipment weighing less than 50 pounds for various needs.
• Work exposes the employee to excessive noise.
• Hazards include moving machinery, exposure to chemicals, such as inks and solvents, paper dust, and excessive noise.

 CONDITIONS OF EMPLOYMENT

To be employed by a Senate employing office in a paid position in the continental United States an individual must:
1. Be a U.S. citizen;
2. Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C. § 1324b(a)(3)(B);
3. Be (i) admitted as a refugee under 8 U.S.C. § 1157 or granted asylum under 8 U.S.C. § 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
4. Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).

Employment is contingent on background / security investigation results.  

BENEFITS AT-A-GLANCE

The SAA provides a highly competitive benefits package for all SAA staff. Our benefits extend beyond health care coverage to help provide employees with student loan reimbursement, professional development, transportation subsidy, TSP/retirement savings, access to our Employee Assistance Program, and more! For more information regarding SAA’s benefits, please visit https://sen.gov/OPPW.

ACCOMMODATIONS

As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request to [email protected] email with “Accommodation” in the subject line.

VOLUNTARY SELF-IDENTIFICATION FOR VETERANS' PREFERENCE

If you are identifying as veterans' preference eligible under the VEOA, please use this link to complete your application for Veterans' Preference AFTER you apply for this position. The link will also be available on the "Thank You" page after you have submitted your job application.

Candidates only need to apply one time for veterans’ preference to be considered for all future veterans’ preference positions within the Senate Sergeant at Arms. 

• All supporting documents must ONLY be provided within the Veterans’ Preference Application and within the stated deadline of the job announcement.
• Late applications for veterans’ preference will not be considered.
• Documentation to obtain veterans’ preference will not be considered if attached to the job application.
• If you need to revise or resubmit your Application for Veterans' Preference/documents, please withdraw your previous Application for Veterans' Preference and resubmit. If you require assistance, please email [email protected].
• To view additional information regarding the VEOA, please click here.

An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran’s status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for veterans’ preference.