Webber - Admin Assistant - Infrastructure Management at Ferrovial

Join Ferrovial: Where Innovation Meets Opportunity

Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Listed on three major stock markets: Nasdaq (US), Euronext Amsterdam (Netherlands) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide., including Highways, Airports, Construction, and Energy.

Founded in 1963, Webber, part of Ferrovial Construction, is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community. Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a wide range of project models to meet client needs, including traditional design bid build, design build, alternative delivery models and public private partnership (P3) solutions. Webber also has an in-house engineering services department to help optimize building efficiency and quality while solving complex project challenges using field experience, innovative construction methods and BIM technology. As a subsidiary of Ferrovial, Webber has access to a global network of skilled engineers, best-in-class technology and vast resources.

Why Ferrovial?

• Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
• Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.    
• Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.
• Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.
• Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
• Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Job Description:

Position Summary

Maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking up and delivering items; serving customers.

Primary Duties and Responsibilities

• Greets clients, customers and contractors that come into the office. Answers phone and retrieve faxes and mail. Sorts items and directs visitors to appropriate personnel.
• May assist with timecards under the direct supervision of a Project Administrator. May enter timekeeping information into company system and perform some filing of timekeeping documentation.
• Responsible for completeness of overall files including employee files, expense report files, invoices, etc.
• Assist with maintaining supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to workstations.
• Prepare invoices for payment by ensuring proper documentation is attached, correct forms and submission forms are completed, and payment signatures are obtained.
• Assist with scheduling miscellaneous meetings for office; may prepare communication pieces for distribution or may take notes from meeting with the intent to distribute to employees.
• Data entry.
• Avoids legal challenges by complying with federal, state, and local legal requirements.
• Positively contribute to a diverse, inclusive, and fair work environment, free from discrimination, bullying and harassment.
• Carry out all duties in line with Company policies and procedures as amended from time to time.
• Safety comes first!  Required to complete work in a safe, efficient, and accurate manner.
• Other duties (not listed) may be assigned to this job at any time.

Knowledge, Skills & Abilities

• Ability to learn and apply knowledge of policies, practices, business theories and systems.
• Extreme attention to detail and ability to coordinate and provide administrative support to multiple Executives.
• Demonstrated writing skills required to compose general and detailed correspondence.
• Requires ability to learn and apply understanding of a large complex organization and its customers.
• You must be able to communicate with co-workers’ safety instructions. You must be able to think clearly and focus on your safety in your immediate surroundings, while properly using equipment as instructed.
• High level of attention to detail, initiative, problem solving, personal organizational and leadership skills.

Education and Experience

• HS Diploma or GED required
• Demonstrated knowledge of MS Office (Outlook, Word, Excel, and PowerPoint) required.

Work Conditions/Physical Demands

• Must be able to sit for long periods of time and occasionally stand and/or walk for short periods of time.

Webber and its companies (e.g. Webber, LLC, Webber Waterworks, LLC, Webber Infrastructure Management, Inc., Ferrovial Webber Energy, LLC) are equal opportunity employers. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws. This policy applies to all terms and conditions of employment including but not limited to: hiring, placement, promotion, termination, leaves of absence, compensation and training.

Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!

Ferrovial is an equal opportunity employer.  We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws.

#WeAreFerrovial