Personal Assistant at Rider Levett Bucknall
Rider Levett Bucknall · Winnersh, United Kingdom · Hybrid
- Professional
- Office in Winnersh
Why RLB?
We value your skills, talents and unique perspectives – we think they are priceless.
Bring them to RLB and you’ll be empowered to shape our future and your career in new and meaningful ways.
We’ll give you opportunities to work on some of the most ambitious and exciting projects currently being designed and developed in the built environment sector.
You’ll continue to learn and advance as everyone who works for us is provided with a tailored training programme. Our mentoring and reverse mentoring schemes will enable you to share your expertise while gaining fresh insights.
What makes RLB unique is our inclusive culture. As an independent, employee-owned business, teamwork and collaboration lies at the heart of everything we do. Hybrid and flexible working arrangements and family-friendly policies are just some of the ways we invest in employee wellbeing.
Join us and you will thrive personally as well as professionally
Role Overview:
We are currently searching for an PA who will be supporting the Chief Digital Officer (CDO). This individual will be reporting to the CDO and working with very sensitive information at all times. The role may be required to work international hours.
Key Responsibilities
- Proactively manage, organise the CDO enabling them to focus on the priorities at hand, acting as gatekeeper.
- Proactively manage all communication, including inbox, re-directing or responding to emails on their behalf as and when required, flagging urgent / important emails and ensuring regular updates take place to complete actions.
- Ensuring the smooth day to day running of complex diaries, managing calendar conflicts proactively, allowing adequate time for travel and preparation in between meetings and planning ahead whilst ensuring that they are managing their time effectively.
- Ensuring adequate preparation for meetings including printing of paperwork and research. Organise and pre-empt what they will need and make sure they have everything for meetings including travel packs and reports etc.
- Maintaining appropriate records and filing of key documents.
- Attending meetings, taking minutes, and following up on actions.
- Handling of travel and accommodation requirements both nationally and internationally, preparing travel itineraries and arranging visas.
- General Admin, expenses, memberships, timesheets, booking of meeting rooms, desks in offices, proof reading, catering etc.
- Preparing reports and PowerPoint presentations for meetings and ensuring they are fully prepared for the week ahead.
- Scheduling of annual appraisals for their teams, regular catch ups and team meetings.
- Working closely with all other EAs in the business to ensure aligned on work priorities and informed of upcoming events.
Skills, Knowledge and Expertise
- Must have previous PA experience in supporting Senior Leaders – preferably within I.T.
- Ability to use own initiative.
- Able to stay professional and calm under pressure, assertive, confident to communicate at a range of levels both internally and externally.
- Highly organised and a team player.
- Proactive and resilient, adaptable to quick / last minute changes in diary, flexible, persistent, and focused with the ability to think logically using own initiative.
- Good attention to detail and strong organisational skills. Must maintain a high level of confidentiality at all times.
- Ability to prioritise workloads, work under pressure and meet tight deadlines.
- Creating and maintaining good relationships with other Executive Assistant’s and colleagues within the business.
- Proficiency with MS Office and Teams
RLB Employee Benefits
Our culture is built around enabling you to fulfil your potential, so you can look forward to benefits that include:
Hybrid Working - Working patterns to support your work-life balance. As well as competitive maternity and paternity packages.
Well-Rewarded - A competitive salary and generous holiday entitlement. As well as the opportunity to purchase up to five extra days.
Focus On Wellbeing - We offer a number of health and wellness options, including gym membership and cycle to work schemes.
Healthcare Packages - Private healthcare insurance and medical support, including dental insurance and eyecare vouchers.
Personal Development - A continuous learning and development programme, including established APC and in-house mentoring schemes.
Additional Benefits - We offer a wide range of benefits including a season ticket loan and professional membership subscriptions.
Exceptional Exposure - You’ll have the opportunity to work on diverse projects across different sectors and regions.
Social Responsibility - We hold team and social events as well as charity fundraising and volunteering activities.
Our Diversity, Equity & Inclusion Commitment
We believe in building a diverse and inclusive environment where each person can be themselves, feel valued for their contribution and be challenged and supported to reach their full potential. We have a responsibility to support the communities in which we live and work, and that our workforce should reflect these communities and our clients. Our talent strategy should enable us to overcome bias in the construction industry by recruiting, retaining, developing, and promoting a diverse and inclusive workforce. Find out more here: Diversity, Equity & Inclusion - RLB | Europe
If you require any reasonable adjustments to support you during any stage of the application or interview process, please contact our recruitment team at: [email protected]
