Legal Practice Assistant at Cozen O'Connor Corporation
Cozen O'Connor Corporation · Philadelphia, United States Of America · Hybrid
- Professional
- Office in Philadelphia
Cozen O’Connor is seeking a full-time Legal Practice Assistant to assist the legal support team and attorney(s) in processing of work in an efficient, accurate and prompt manner. This is a hybrid position in based in the Philadelphia, Pennsylvania office.
Responsibilities
- Prepares/transcribes legal correspondence, memos, reports, and forms from Big Hand or other media.
- Prepares new client and/or new matter forms.
- Prepares expense reports and check requests.
- Prepares engagement letters, invoices, and other case administration documents as needed, at direction of either attorney or paralegal.
- Provides efficient workflow including printing, scanning, emailing, converting documents to PDF, preparing certified mail and Federal Express labels and mailing documents.
- Proofreads all work for accurate content and context.
- Prepares and maintains confidential client and office files both in electronic and paper filing systems.
- Liaises with third party vendors when necessary to coordinate services.
- Communicates with clients (via phone or email).
- Performs data entry, which includes inputting clients’ personal biographic or corporate information into firm immigration software. I don’t do this and I don’t know exactly what this is but I am assuming it is Interaction.
- Schedules and coordinates meetings, depositions and conferences, including greeting client and distribution of material.
- Coordinates and schedules travel arrangements which include: transportation, automobile rentals, and hotel reservations.
- Maintains attorneys’ calendars, also prepares calendar invites for Zoom/Team meetings.
- Accurately inputs attorney time into the accounting system.
- Responsibilities associated with the job may change from time to time in accordance with business needs; incumbent may be required to perform other duties as assigned.
- Electronic Court Filings -prepare documents for electronic filing for various courts – some of us do this, I would add this
Qualifications
- Proficiency in Microsoft applications with advanced level in Microsoft Word and Outlook. Experience with Chrome River a plus.
- Outstanding written and verbal professional communications; ability to professionally interact with clients, attorneys, and staff is required.
- 5-10 years of legal or related experience is preferred.
- Must be team-oriented and willing to help for pressing matters and deadlines. Ability to work overtime is required. (I don’t think this is a requirement for our department if you are going to leave it in I think it needs to be worded differently)
- High School diploma or equivalent experience required, college degree preferred.
- Strong document processing skills and typing skills.
- Strong organization, project management and technical skills required.
Company
Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Founded in 1970, Cozen O’Connor has over 925 attorneys practicing internationally in 32 cities across North America and Europe. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.
Cozen O’Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.
Apply Now
Cozen O’Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.
Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.
Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.
