Administrative Assistant at McKim & Creed

What if you had the opportunity to do something you love and make a difference in people's lives at the same time? McKim & Creed is a company of people helping people. And that's what gets us energized. That's why we're excited to get up and go to work every day. 

We have an exciting opportunity in Tampa to join our Geomatics team as a part-time Administrative Assistant. If you want to work at a company that will help you become the best you can be, we're glad you found McKim & Creed.

Geomatics is the discipline of gathering, storing, processing, and delivering spatially referenced information. It encompasses the fields of surveying, mapping, remote sensing (LiDAR or HDS Scanning), photogrammetry, hydrography, global positioning systems (GPS), and geographic information systems (GIS). With almost 200 geomatics professionals on staff, McKim & Creed is one of the largest geospatial and land surveying firms in the Southeast.  

YOUR DAY TO DAY WILL INCLUDE:

• Putting together FDOT (Florida Department of Transportation) audit packages .
• Frequently interacting with all levels of management and employees and occasionally with clients and outside vendors.
• Producing letters, memos and correspondence; preparing forms, tables, spreadsheets and other business typing.
• Finalizing reports, proposals, meeting minutes, agreements and similar documents drafted by the project staff and maintaining project files.
• Assisting project managers and field staff with other various administrative functions such as running errands, coordinating meetings and coordinating travel.
• Responsible for basic accounting functions such as time sheet verification, credit card reconciliations, expense reporting and invoice coding.
• Assembling and delivering Summary of Qualification packages.
• Conducting project setups/tracking/closeout.
• Working with project teams.
• Offering suggestions to supervisor on improvements to the flow of work or making operations flow more smoothly.
• Performing other assigned duties as deemed necessary by supervisor.

 WHAT YOU NEED:

• High School diploma or GED required. 
• Must be professional, trustworthy, self-starter, assertive, detail oriented, flexible to meet deadlines, willing to do a variety of tasks and work independently.
• Must have experience dealing with the public, good organizational skills, and strong computer skills.
• Excellent organizational, communication, interpersonal and administrative skills.
• Excellent computer skills as applicable to the position are necessary including Microsoft Outlook, Word, and Excel.
• Must be able to keep confidential information private.
• Must pass pre-employment drug screen test.

WHAT WILL MAKE YOU STAND OUT:

• Associates or Bachelor’s degree preferred but not required.
• Previous administrative experience working in a civil engineering, architectural, construction or surveying firm is preferred but not required.
• Active involvement in community or professional activities and continuing education is desirable.
• Knowledge of BST accounting software.
• Knowledge of Vantagepoint.

WHAT WE OFFER: Join a company that puts its employees first. Ranked as one of the Best Firms to Work For, here are just some of the reasons to become part of the McKim & Creed team:

• Employee Stock Ownership Plan (ESOP): All employees are owners & benefit from profits earned
• Competitive pay + paid holidays, bereavement and parental, medical, and military leave
• Multiple office locations to work from: Stick close to home or travel for a change of scenery
• Growth opportunities & training: Grow confidently in your career with our mentoring & training options
• Professional development: Tuition reimbursement, early career professional program, online courses & more
• Work that makes a difference: See the direct impact your work has on our communities
• Collaborative, supportive team: People to help you solve problems, cheer successes & encourage you along the way

 WATCH THIS VIDEO TO LEARN MORE ABOUT WHAT IT’S LIKE TO BE A PART OF OUR TEAM!

McKim & Creed is an Equal Opportunity and Affirmative Action Employer, and VEVRAA Federal Contractor and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability status and maintains a Drug Free Workplace.