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Administrative Secretary III at Hampton City Schools

Hampton City Schools · Hampton, United States Of America · Onsite

2025-09-17 14:00:00.0

$39,644.00 - $53,518.00

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Administrative Secretary III

JobID: 2262

Position Type:
Secretarial/Clerical/Administrative Secretary III

Date Posted:
9/16/2025

Location:
Food and Nutrition Services

Closing Date:
07/10/2025

Additional Information: Show/Hide
POSITION INFORMATION:

Location:	Food & Nutrition Services
Supervisor:	Ms. Edwina Forrest, Director
Employment Period:	12 months
Employment Status:	Full-time
Pay Grade:	H-12
Hiring Range	$19.06 --$25.73/hour
Start Date:	Immediately

DUTIES AND RESPONSIBILITIES:

Provides clerical and accounting support to the Director, Financial Coordinator, Coordinators and Supervisors of Food & Nutrition Services.
Plans, initiates and carries to completion clerical and administrative support activities.
Maintains control records on incoming correspondence and action documents, and follows up on work in progress to ensure timely response or action.
Maintains director's calendar, makes meeting arrangements,screens director's calls, and personally responds to those that can be handled at the secretarial level.
Formats and types confidential and general correspondence, reports, and statistical data; tabulates and prepares reports of financial and statistical data.
Operates a computer utilizing a variety of word processing, spreadsheet, database, and presentation software to prepare correspondence, memorandum, and accounting materials.
Performs a variety of office related financial, accounting and budgetary tasks, utilizing a variety of office technology hardware and software.
Under the supervision of the Financial Coordinator, receives, reviews and processes travel forms; ensures only proper expenses have been submitted and that travel dates match expense dates; reconciles and adjusts receipts to ensure totals match.
Processes all work orders for cafeteria managers.
Communicates emergency work orders to the food service maintenance employee.
Communicates with the HCS Operation and Maintenance Department.
Complies data for reports; gathers and interprets information from appropriate sources; may prepare information and presentation packets for use by a supervisor or coordinator.
All other related duties as assigned.

JOB REQUIREMENTS:

Requires any combination of education and experience equivalent to a high school diploma and considerable responsible accounting and clerical experience; Associate's Degree preferred.
Demonstrates good communication and human relation skills.
At least 3 years of experience as a secretary in an educational institution or office setting (for external candidates only).
Experience in a PK-8 school preferred.
Requires proficiency in Microsoft Office software (Word, Excel, PowerPoint, Google Apps, Canva).
Able to create and post Food & Nutrition Services marketing materials on social media platforms.
Ability to operate and perform tasks on standard office equipment; computers, fax, telephone, printers, copiers, etc.

APPLICATION REQUIREMENTS:

You may apply anytime before midnight on the closing date. The following documents are requested:

Resume (required to be uploaded)
Feedback on reference forms from all persons listed as references (minimum of two)

Only complete applications will be considered.

Hampton City Schools does not discriminate in employment against any person on the basis of race, color, religion, national origin, sex, gender, age, disability or other protected class. Personnel decisions are based on merit and the ability to perform the essential functions of the job, with or without reasonable accommodation. The following person has been designated to handle inquiries regarding the non-discrimination policies: Executive Director of Human Resources, One Franklin Street, Hampton, VA 23669; (757) 727-2300. Appropriate accommodations for individuals with disabilities are available upon request.

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Administrative Secretary III at Hampton City Schools

Additional benefits

Other home office and work from home jobs

Elementary Education Teacher- Alternative Education - Anticipated Position

Building Manager - School of Theatre & Dance

Coordinator--LITC Community Outreach-Part-time

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