Administrative Assistant at City of Cedar Rapids, IA
City of Cedar Rapids, IA · Cedar Rapids, United States Of America · Onsite
- Professional
- Office in Cedar Rapids
About the Department
Are you organized, dependable, and ready to serve your community in a meaningful way? The Cedar Rapids Fire Department is seeking a skilled Administrative Assistant to support our mission behind the scenes. As the first point of contact for both the public and our team, you’ll play a vital role in ensuring smooth daily operations — from managing calendars to processing paperwork and keeping our department running efficiently.
About our Organization
At the City, we are committed to employing individuals who reflect our community’s diverse backgrounds and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation.
About our Community
Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city. Cedar Rapids - Why you should live here!
Provides a variety of administrative/clerical duties for designated department.
The City of Cedar Rapids does not offer sponsorship for employment authorization.
Position Duties
Job Duties & Responsibilities
- Serves as primary initial contact for the public and department employees. Answers department telephone calls, receives and greets visitors to the department, and provides information to or refers callers and visitors to other appropriate departments or City personnel.
- Maintains department manager’s calendar and coordinates and schedules meetings as directed.
- Receives and processes receipts and invoices.
- Prepares correspondences, reports, lists, and other documents as instructed and requested by other designated office personnel.
- Receives and processes paperwork for grant funded programs.
- Coordinates and transcribes minutes for staff and various meetings. Organizes and manages multiple filing systems. Processes and distributes mail.
- Copies, packages, and distributes a variety of written materials as requested by other designated office personnel.
- Gathers, assembles, updates, distributes, and/or files a variety of information, forms, records, and data.
- Requisitions supplies and materials for the department as requested in accordance to Purchasing Services regulations.
- Performs related work as required.
Minimum Qualifications
Required Education and Experience
- High school diploma or equivalency and
- One (1) to three (3) years’ experience of clerical or administrative experience or
- An equivalent combination of education and/or experience
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office
- Ability to work collaboratively with a diverse population
Other Qualifications
Monday-Friday 8:00am-4:30pm
