Donor Accounts Specialist - Institutional Advancement & UW Foundation at University of Wyoming

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Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

• Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.

JOB TITLE: 

Donor Accounts Specialist  

JOB PURPOSE:

Complete all processes for receipting and documentation of all donor gifts to the UW Foundation, in excess of $50M average on an annual basis, maintaining data integrity of database.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Under general supervision, research, analyze, and classify gifts and pledges for entry into the Foundation database system to ensure accurate allocation, processing, and stewardship reporting of gifts. 
• Using impeccable attention to detail, create, process, and maintain gift records according to Foundation accounting data management policies and procedures.
• Organize and sort gifts into appropriate batches for processing.  Verify, research, and enter payments against pledges. Audit entry and allocations of gifts.
• Practice an in-depth understanding of gift database records to determine the best approach to enter, maintain, and correct gifts and pledges.
• Use varied, complex software and hardware tools with a high level of competence: ability to develop expertise in Advance, AlumniFinder, iModules,  proficiency in the essentials of Excel, OnBase document imaging software, MS Office, Windows, Kofax, and other software; Bluefin encryption devices, copiers, printers, scanners, personal desktops, and other hardware.
• Utilize highly-developed communication skills, both written and verbal, to work with Foundation Financial Services and Development teams departments to identify the appropriate accounting designations for gifts.
• Interpret written documents, including pledge and planned gift commitments, to determine appropriate classification and allocation of gifts and pledges.
• Maintain strict confidentiality of constituent financial information and PII (personally identifiable information).  Apply a working knowledge of regulations and standards regarding confidential data, including FERPA and PCI compliance.
• Proof batches and gift-related updates prepared by other Gift Processing team members to ensure accuracy.  Proof and process automated gifts from multiple UW constituents such as Wyoming Public Media, Cowboy Joe Club, Cowboy Call and UW Alumni Association.
• Assure that appropriate documentation is created and obtained to support corrections and modifications to gifts and biographical data.
• Perform basic, routine, and advanced mathematical calculations in regards to gift processing.
• Process credit card transactions adhering to PCI compliance.

SUPPLEMENTAL FUNCTIONS:

• Assist with revision of forms and office procedures. 
• Perform miscellaneous job-related duties as assigned.
• Attend and participate in training and other professional development activity.
• Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives.

COMPETENCIES:

• Ability to learn
• Attention to detail
• Collaboration
• Initiative
• Quality Orientation
• Work Prioritization & Management

MINIMUM QUALIFICATIONS:  

Education:  Associate’s degree

Experience: 2 years progressively responsible work-related experience

DESIRED QUALIFICATIONS:  

• Professional experience using a keyboard, typing an average of (or higher) than 40 WPM with accuracy.
• Professional experience doing basic accounting.
• Experience with data entry.
• Professional experience using Microsoft programs, specifically Word, Excel, Teams and Outlook.
• Competent written communication skills.
• Competent verbal communication skills.
• Exceptional proofreading skills, specifically with numerical values.
• Ability to work with professionalism and no conflict as a member of a highly functioning team
• Proven ability to analyze complex situations and guide appropriate outcomes.
• High level of ability to stay on task in daily detail oriented responsibilities.
• Bachelor's Degree in Accounting or Finance
• 1 or more years in the accounting field

REQUIRED APPLICATION MATERIALS: 

Complete the online application.  The department additionally requests candidates upload the following document(s) for a complete application:

1. Cover letter
2. Resume or C.V.
3. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

WORK LOCATION: 

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.

WORK AUTHORIZATION REQUIREMENTS: 

The successful candidate must be eligible to work in the United States, as sponsorship for work authorization or work visas is not available for this position.

HIRING STATEMENT/EEO:  

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email [email protected]. 

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/