Office Manager at Paul Miller Ford

Full job description

Summary

Provides support to the office staff and the controller. Provides sales and expense analyses summarizing potential problem areas and opportunities for improved profitability relative to monthly and annual forecasts. Position reports to the controller of the organization.

Essential Duties

• Assists with preparation of monthly financial statements according to dealership guidelines and within each manufacturer's format and time frame. Ensures that all manufacturer accounts, including warranty claims, rebates, interest protection and co-op advertising are current and accurate.
• Participates in the preparation of short- and long-term financial forecasts for the dealership.
• Provides department managers with detailed financial and management reports.
• Directs assessment of depreciation rates to apply to capital assets.
• Reviews the general ledger and scheduled accounts. Notes any unusual entries and investigates.
• Reviews the reconciliation of general ledger accounts with outside sources to ensure proper bank reconciliation, reserve accounts, factory payable and floor plan payable.
• Ensures compliance with all applicable government finance regulations, including filing and/or maintaining of required forms, payroll taxes and deposits, income taxes, retirement plan records etc.
• Manages the dealership computer system to maximize utilization.
• Administers a loss review program and maintains loss reserves for contingent liabilities and trade receivables.
• Coordinates annual audit (or review) and physical inventory.
• Supervise office stuff and ensures that all office personnel are using proper accounting procedures and maintaining accurate records and analyses and supervises the preparation of all information for the CPA in order to minimize audit or review costs.
• Continually strives to improve data integrity and information reporting throughout the dealership.
• Attends managers meetings.
• Maintains professional appearance.
• Other tasks as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Must have at least 4 years of experience in the automotive industry.

Education and/or Experience

• Must have at least 4 years of experience in the automotive industry but 5+ is strongly preferred; or equivalent combination of education and experience.
• Proficient with Microsoft Office tools (Excel, Words, etc.)

Language Skills

• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.

Reasoning Ability

• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation

Salary range listed with potential higher pay for candidates who have dealership accounting and productivity software experience.

Job Type: Full-time

Pay: $49,000.00 - $68,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Ability to Commute:

• Lexington, KY 40509 (Required)

Ability to Relocate:

• Lexington, KY 40509: Relocate before starting work (Required)

Work Location: In person