Administrative Assistant- School of Counseling at Marymount

JOB SUMMARY

Provides general administrative support for an assigned management team to facilitate the completion of department deliverables.   Exercises some discretion when collecting, compiling and analyzing moderately complex information requests.  Drafts and prepares general correspondences and reports for managers’ review.  Coordinates meetings/events, travel requests and expense reimbursements.   Coordinates and/or manages special projects or functions such as maintenance of job posting websites, scholarship publications, special events, updating website, licensure process, accreditation assistance in file auditing, etc. 

Direct Supervisor              

School Director, Counseling

Status                                    

Full-Time, Non- Exempt  

Grade 9

Division

Academic Affairs                                                                       

Target Weekly Hours       40

Supervision

Supervises student employees

Location                                

1000 N. Glebe (Ballston Center)

Benefits Eligibility            

Yes

MAJOR DUTIES AND RESPONSIBILITIES

• Provides administrative support such as monitoring and tracking departmental budget and expenses.  Prepares purchase requisitions; processes invoices and check requests; runs monthly financial reports to balance budget; coordinates travel reimbursements; and maintains confidentiality of data.
• Provides day-to-day support such as maintaining calendars, greeting visitors, providing general information regarding the university and procedures, answering phone calls and email queries, drafting correspondence for manager’s approval, ordering supplies, website, licensure, and helping organize special events.
• Leads special projects and functions as assigned.

OTHER DUTIES AND ASSIGNMENTS

• Performs other work-related duties as assigned.

JOB REQUIREMENTS

Education                                           

Must hold a high school diploma/ GED; Bachelor’s degree (BA, BS, etc.) preferred

Experience                                        

2 to 4 years of related experience. Supporting senior level management preferably in an academic environment.

Licenses or Certifications            

None

Financial Responsibility               

May process or record financial transactions within established guidelines and safeguards.  Duties may require policy interpretation.

Supervision                       

May supervise and/or provide guidance to others regarding procedures, scheduling, etc.; however, work is typically project related.

Special Knowledge        

Microsoft Office to include proficient skills in Excel, Word, and PowerPoint.  Strong math skills. Effective communications and interpersonal skills.  Ability to delegate work and manage projects with limited supervision.

SPECIAL WORKING CONDITIONS

• None

Marymount University is an equal opportunity employer. Marymount University does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity and expression, marital status, pregnancy, veteran status or any other protected bases under applicable federal and local laws and regulations in any of its programs or its activities, including employment and admission.  The university also expressly prohibits any form of sex discrimination and sexual misconduct including sexual harassment, dating and domestic violence, rape, sexual assault, sexual exploitation and stalking in any of its programs or activities, including employment and admission.  For more information, please visit:  https://marymount.edu/student-life/health-wellness/title-ix-2/