Finance & Administration Manager at ICAN Positive Programs for Youth

Description

An award-winning, nationally recognized youth development program

Who We Are

ICAN is a non-profit organization that provides free, out-of-school time programs serving East Valley youth. Since its founding in 1991, ICAN has remained dedicated to its mission to provide free, comprehensive programs that empower youth to be productive, self-confident, and responsible members of the community. ICAN’s goal is to break the cycle of poverty, creating a new pathway for youth to achieve future success. We do this by providing safe, enriching programs for our children and their families, teaching youth the life skills they need now to lay the foundation for a brighter future via programs enriched with STEAM, literacy, sports, and more.

Our Culture

At ICAN, we believe every child and every family deserves access to quality childcare, keeping parents working and kids safe, and each of our team members is passionate about spreading this purpose.

You are most likely to find success at ICAN if you are:

• Eager to BLAZE TRAILS, innovate, and create impact
  
• Growth-minded and optimistic; can BOUNCE BACK by seeing mistakes and challenges as opportunities to learn
  
• People-oriented, making investments every day to CULTIVATE SELF & OTHERS
  
• Prepared to SHOW UP & SPEAK UP by being authentic and engaged, aware of how your actions and contributions impact others
  
  

The Role

As the Finance & Administration Manager, you will provide leadership and oversight for ICAN’s financial and administrative systems. Reporting to the Chief Financial Officer, you will ensure that finance, compliance, facilities, IT, and back-office systems run smoothly and accurately in support of ICAN’s mission.

You will directly oversee the Administrative Assistant and Finance Coordinator, providing mentorship, ensuring accountability, and fostering cross-training. You will also serve as a trusted partner across departments, making sure administrative processes are efficient and responsive.

Key Responsibilities

Finance (50%)

• Support the CFO in preparing and monitoring the organizational budget.
  
• Develop and manage budgets related to facilities and IT.
  
• Manage accounts payable/receivable with the Finance Coordinator; reconcile cash and credit card accounts monthly.
  
• Manage banking functions, donation deposits, and purchasing/payables software.
  

Administration (50%)

• Manage liability and D&O insurance programs.
  
• Ensure compliance with insurance, permits, and regulatory requirements.
  
• Maintain organizational policies, procedures, and compliance documentation.
  
• Ensure facilities remain in good working condition through vendor management, inspections, and maintenance scheduling.
  
• Oversee facility access, use agreements, and event coordination.
  
• Manage IT vendor relationships and oversee hardware, software, and network operations.
  
• Assign and track organizational technology equipment; manage Google Workspace and related software.
• Manage employee credentials such as email access, building access, certifications, and compliance records.
  
• Oversee purchasing and supply management across all locations.
  
• Maintain effective systems for requests, inventory tracking, and order approvals.
  
• Improve back-office workflows, documentation, and procedures.

Staff Leadership & Collaboration

• Supervise and support the Administrative Assistant and Finance Coordinator.
  
• Provide regular coaching, performance reviews, and opportunities for cross-training.
  
• Serve as a liaison between Finance & Admin and other departments, ensuring transparency and timely communication.

Employee Benefits

At ICAN, we believe in investing in our employees. Our benefits package was designed to keep our employees well, happy, and engaged so they can further the mission and live by our core values. ICAN offers a flexible hybrid work environment and the ability for telecommuting.

Full-Time Benefits:

• 14 paid holidays each year including your birthday
  
• 2 paid mental health days
  
• 80 hours of paid time off & 40 hours of sick time
  
• Paid Professional Development Opportunities and Trainings
  
• 403b Retirement Savings Account
  
• Comprehensive Benefits: Medical, Dental, Vision, STD, Employee Assistance Program

Requirements

Experience/Skills

• Bachelor’s degree in business/accounting/finance or related field
• Supervisory experience highly preferred
• 3+ years of progressive experience in office administration, facilities/IT oversight, or finance operations.
• Strong understanding of nonprofit finance, HR/payroll systems, and compliance.
• Proficiency in Microsoft Office Suite, Google Workspace, and accounting software.
• Demonstrated leadership skills with the ability to manage, motivate, and support staff.
• Strong problem-solving, communication, and organizational skills.
• Ability to manage multiple projects, prioritize effectively, and meet deadlines.
• Commitment to integrity, confidentiality, and continuous improvement.