Policy & Procedure Administrator (Administrator II) at King County, WA
King County, WA · Seattle, United States Of America · Onsite
- Professional
- Office in Seattle
About the Department
The Department of Adult and Juvenile Detention is looking for a highly motivated and organized Policy & Procedure Administrator (Administrator II) to join our Administrative Services Division.
In this role, you will coordinate the policy development work for the department, to include researching and drafting new policy, overseeing policy and procedure reviews with senior management and legal counsel, and providing comprehensive reporting on the status of various efforts. This role requires the ability to coordinate and work collaboratively with a team of people across the department, as well as other stakeholders, to proactively problem-solve and implement clear, effective, and compliant policies and procedures. This position is critical to the department’s mission: to provide in-custody and community-based services that are data-informed, advance safety, lead system change, and promote equitable outcomes for the people we serve.
DAJD is part of the Executive branch and includes five divisions with more than 900 budgeted employees. The department operates two adult detention facilities—the King County Correctional Facility (KCCF) in Seattle and the Maleng Regional Justice Center (MRJC) in Kent—as well as the Juvenile Division’s secure detention at the Clark Children and Family Justice Center (CCFJC) in Seattle.
Position Duties
The job description is an overview and is intended to describe the general nature and level of work being performed. It is not to be an exhaustive list of all the functions and tasks required of this position.
Create, review, revise, edit, update, and manage written policies, procedures, post orders, protocols, forms, and guideline documents as assigned
Effectively communicate with operational personnel, subject matter experts, peer agency partners, legal advisors, and leadership to capture input and ensure effective, comprehensive, and compliant policy development
Support department teams in identifying and implementing process improvements through the development of clear and effective policies and procedures
Support effective change management and communication of new or revised policies and procedures, and develop and provide training as assigned
Support the assessment of internal processes and make recommendations on policy revisions to improve business productivity and performance
Facilitate appropriate review to ensure policy compliance with applicable laws and regulations (PREA, CJIS, etc.), and provide policy materials for audits and assessments
Research and maintain knowledge of industry accreditation standards and evolving best practices in the field of jail corrections, and propose policy updates to better align with these standards and practices
Develop and utilize effective tracking tools to monitor and manage policy updates and compliance
Develop and maintain effective and efficient processes for the department’s management of policy updates, to include processes for review, revision, concurrence, approval, and implementation
Maintain confidentiality and act with discretion when handling sensitive information
Present, support and explain policies to a variety of stakeholders, including labor
Perform other related duties as required; may be assigned to special projects
Minimum Qualifications
A successful candidate will demonstrate the following minimum qualifications:
Minimum of two (2) years of direct full-time experience in creating, implementing, communicating, and training others in policies and procedures
Minimum of two (2) years of direct full-time experience working in a law enforcement and/or corrections environment
Strong communications skills, both verbal and written, with the ability to effectively convey complex information clearly and simply to a variety of audiences
Demonstrated experience in coordinating work that requires input with multiple stakeholders at various levels of an organization with competing priorities
Strong organizational skills, with ability to prioritize a high-volume workload to achieve results
Ability to perform research, gather information, and synthesize information into clear and effective policies
Demonstrated ability to collaborate effectively with a variety of professionals and approach work with a service-mindset
Ability to view operations from different perspectives for the purpose of developing policies that best serve the organization
Demonstrated ability to maintain confidentiality regarding leadership level policy discussions
Demonstrated ability to work independently, as well as in a collaborative team environment
Intermediate or advanced proficiency in Microsoft Office 365 Suite and organizing work in a SharePoint/Teams environment
Advanced proficiency in Microsoft Word, to include advanced formatting and editing, and assurance of version control
The most competitive candidates will have one or more of the following experiences and/or qualifications:
Two (2) years of project management experience
Prior experience as a uniformed police or corrections officer
Demonstrated experience in applying continuous improvement methodologies to more effectively achieve results
Knowledge of King County policies and procedures
Knowledge of the King County labor environment, and the relation between policy and bargained agreements
Experience revising, routing, and publishing policies in Power Policy or other policy management applications
Other Qualifications
HOW TO APPLY: Please submit your current resume and a cover letter detailing your experience and qualifications. Completion of the full King County application and the supplemental questionnaire is required. Resumes or letter of interest alone WILL NOT substitute for a full application. If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact the recruiter listed on this job announcement.
Initial screening will be based upon a review of application materials. The employment history detailed in your application materials must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process. Candidates determined to be most competitive based upon the initial application review will proceed to the nest phase of the selection process. The selection process may include a written exercise and/or a computer-based skills testing to demonstrate writing skills and computer proficiency.
DEPARTMENT CONTACT: Questions regarding this announcement or position may be directed to : Jaclyn Smith, Sr. HR Analyst at [email protected] or 206-263-3379.
WHO MAY APPLY: This position is open to all qualified candidates. Internal consideration may be given to current DAJD and King County employees.
WORK SCHEDULE: This position will work a 40-hour work week and is overtime eligible (provisions of the Fair Labor Standards Act). Standard work hours are Monday through Friday, 8:00 a.m. - 5:00 p.m., however, may be subject to change as otherwise negotiated with the successful applicant.
WORK LOCATION: The work associated with this position will be performed onsite.
The primary onsite work location for this position is the King County Correctional Facility in downtown Seattle. However, candidates must be willing and able to report to work at different locations in Seattle and Kent, including offices within the secured perimeter of detention facilities with potential resident contact.
Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and, when working remotely, must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.
SPECIAL REQUIREMENTS: The person selected for this position may be required to complete a thorough background investigation process, including fingerprinting, criminal history check, and reference checks.
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