Project Coordinator at Salter Construction, INC

Description

Key Responsibilities:

1. Contract  and Purchase Order Management:
   • Write and process all contracts and purchase orders (POs) for subcontractors  and suppliers, including bids, quotes, pricing changes, and execution.
   • Maintain  accurate records of all contracts in accordance with SCI policies.
2. Change Order Administration:
   • Serve as the central repository for all change orders received.
   • Draft, obtain approvals, and distribute change orders to the appropriate team members.
3. Project Documentation & Reporting:
   • Maintain job folders from estimating through project completion and closeout as  per SCI processes.
   • Attend weekly site meetings and document job-specific information.
   • Distribute construction updates to the project team and relevant partners.
   • Gather information and collaborate with project teams to prepare weekly  construction reports.
4. Project  Accounting & Compliance:
   • Collaborate  with the Accounts Payable Accountant on all project accounting tasks.
   • Procure and manage municipality documentation, subcontractor insurance certificates, and W9s.
   • Administer  the submittal process throughout its lifecycle.
5. Team  & Process Support:
   • Work closely with Estimators, Project Managers, Superintendents, and other staff to support all phases of construction.
   • Assist in punch list management and project closeout.
   • Provide backup support for other Project Coordinators and the Receptionist as needed.
   • Ensure documentation is complete and organized per SCI standards.
   • Actively participate in project-related meetings, including:

Requirements

Education and Experience:

• High school diploma or equivalent required; associate degree or coursework in construction management, business administration, or a related field preferred.
• Previous experience in a construction administration or project coordination role  preferred.

Skills and Abilities:

• Strong attention to detail and organization.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and project management software.
• Ability to multitask and manage competing deadlines.
• Skilled in documentation management and team collaboration.

Key Competencies:

• Team-oriented with a proactive, solutions-focused mindset.
• Strong  understanding of construction processes and documentation.
• Commitment to following company processes and maintaining professionalism.
• Positive attitude and ability to work effectively with both internal and external stakeholders.