Mutual Funds Core Processing Specialist at UBS Group AG
UBS Group AG · Weehawken, United States Of America · Onsite
- Professional
- Office in Weehawken
Your role
We are seeking a detail-oriented and proactive Mutual Fund Core Specialist to join our operations team. This role is responsible for ensuring accurate and timely reconciliation at the CUSIP and account level, managing the ACAT (Automated Customer Account Transfer) fail process, and overseeing deliverables from offshore teams. The ideal candidate will possess strong analytical skills, excellent communication abilities, and a collaborative mindset to work across internal teams and external parties.
Key Responsibilities:
• Perform daily reconciliation of mutual fund positions and transactions at both the CUSIP and account level.
• Investigate and resolve breaks and discrepancies, ensuring timely resolution and escalation when necessary.
• Manage the ACAT fail process, including root cause analysis and coordination with internal and external stakeholders to resolve issues.
• Provide oversight and guidance to offshore teams, ensuring adherence to SLAs, quality standards, and process documentation.
• Facilitate communication across internal departments (e.g., operations, technology, compliance) to support reconciliation and issue resolution.
• Engage with external parties such as fund companies, custodians, and counterparties to resolve inquiries and exceptions.
• Support audits, internal controls, and process improvement initiatives related to reconciliation and transfer processes.
• Document procedures and contribute to training materials for both onshore and offshore teams.
Detailed salary information:
• Weehawken: the salary range for this role is $70000 to $90000
The expected salary range(s) for this role as of the date of this posting is/are based on factors including, but not limited to, experience, qualifications, education, location and skill level. This role may also be eligible for discretionary incentive compensation. For benefits information, please visit ubs.com/usbenefits.
Key Responsibilities:
• Perform daily reconciliation of mutual fund positions and transactions at both the CUSIP and account level.
• Investigate and resolve breaks and discrepancies, ensuring timely resolution and escalation when necessary.
• Manage the ACAT fail process, including root cause analysis and coordination with internal and external stakeholders to resolve issues.
• Provide oversight and guidance to offshore teams, ensuring adherence to SLAs, quality standards, and process documentation.
• Facilitate communication across internal departments (e.g., operations, technology, compliance) to support reconciliation and issue resolution.
• Engage with external parties such as fund companies, custodians, and counterparties to resolve inquiries and exceptions.
• Support audits, internal controls, and process improvement initiatives related to reconciliation and transfer processes.
• Document procedures and contribute to training materials for both onshore and offshore teams.
Detailed salary information:
• Weehawken: the salary range for this role is $70000 to $90000
The expected salary range(s) for this role as of the date of this posting is/are based on factors including, but not limited to, experience, qualifications, education, location and skill level. This role may also be eligible for discretionary incentive compensation. For benefits information, please visit ubs.com/usbenefits.
City
Weehawken
Job Type
Full Time
Country / State
United States - New Jersey
Function Category
Operations
Join us
At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.
Disclaimer / Policy statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
Your team
You’ll be working in the Wealth Management Mutual Funds Operations team, supporting all operational aspects related mutual fund products. Our team operates across multiple locations and plays a critical role in ensuring the accuracy, efficiency, and integrity of mutual fund transactions and processes.
Your expertise
• Bachelor’s degree in Finance, Accounting, Business, or related field.
• ideally 3+ years of experience in operations environment; reconciliation and/or ACAT processing knowledge is a plus.
• Strong understanding of mutual fund products, CUSIP-level data, and account structures.
• Experience working with offshore teams and managing cross-functional communication.
• Proficiency in reconciliation tools and systems; experience with ACAT platforms is a plus.
• Excellent problem-solving, organizational, and interpersonal skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• ideally 3+ years of experience in operations environment; reconciliation and/or ACAT processing knowledge is a plus.
• Strong understanding of mutual fund products, CUSIP-level data, and account structures.
• Experience working with offshore teams and managing cross-functional communication.
• Proficiency in reconciliation tools and systems; experience with ACAT platforms is a plus.
• Excellent problem-solving, organizational, and interpersonal skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
About us
UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.
We have a presence in all major financial centers in more than 50 countries.
We have a presence in all major financial centers in more than 50 countries.
How we hire
We may request you to complete one or more assessments during the application process. Learn more
Salary information
US Only: The expected salary range for this role is $70000 to $90000 based on factors including, but not limited to, experience, qualifications, education, location and skill level. Please see «Your role» section for detailed salary information.
