Pre-Entry Advisor/Clinical Education Program Specialist at Brenau University

EQUAL OPPORTUNITY: Brenau University is an equal opportunity employer and educator. The university does not discriminate on the basis of race, color, sex, sexual orientation, pregnancy, national or ethnic origin, age, religion, creed, disability, marital status, veteran status, citizenship, genetic information, or any other category protected by applicable federal or state laws in its employment practices or educational programs.

HIRING PROCESS: All submitted application materials are forwarded to the appropriate department for review. Hiring recommendations are made at the departmental level.

DRUG-FREE WORKPLACE: Brenau University is a drug-free workplace as certified by the Georgia Workers Compensation Board. 

ELIGIBILITY: Successful applicants must be eligible to work in the United States on or before the confirmed start date. This includes being a U.S. citizen, a lawful permanent resident, or a foreign national with work authorization that doesn't require employer sponsorship. Individuals must maintain this eligibility throughout employment.

Position Summary:

The Pre-Entry Advisor/Clinical Education Program Specialist serves as the principal liaison for Brenau pre-physical therapy students and support for clinical education coordination for the Department of Physical Therapy. The Pre-Entry Advisor addresses all first contacts to the program for information and sets up the interview with specific faculty if the student is seeking individual advisement. The Clinical Program Specialist acts as the primary point of contact to multiple clinical sites and instructors in partnership with the clinical education team.  The Program Specialist is responsible for processing all clinical experience requests.  The Program Specialist will support all clinical education reporting as well as manage information systems in the Department of Physical Therapy including the student and clinical education database E*Value and the development of other databases and/or spreadsheets as needed.  The Program Specialist will also collaborate with Brenau College of Health Science clinical education programs including Occupational Therapy and Nursing. 

Minimum Qualifications:

• Advanced College degree preferred  
• Advanced Microsoft Office, Google application and database skills
• Excellent proven customer service and communication skills, both written and oral
• Highly developed organizational skills and ability to prioritize multiple tasks efficiently and effectively
• Discrete and professional skills for screening, handling and referral of confidential situations and materials
• Strong and professional interpersonal skills, including the ability to work with diverse groups

Job Duties & Responsibilities:

Pre-Entry Advisor (5%)

• Interacts with all pre-physical therapy students
• Create program information packets for pre-physical therapy students
• Provide regular scheduled tours to prospective students
• Establishes the advisement schedule for the faculty in follow-up individual advisement
• Works closely with Brenau  pre-physical therapy students to assist their success and smooth entry into the DPT program
• Will provide oversight for the students who succeed in the direct admission from Brenau pre-physical therapy to the DPT acceptance.
• Ensure the inclusion of pre-physical therapy students in all or most available PT activities (guest speakers, events)
• Helps to coordinate the pre-physical therapy students’ participation in the physical therapy student organization.
• Provide administrative support to physical therapy student organization.
• Attend university recruiting events with admissions as needed

Clinical Education Program Specialist (70%) 

• Manage ongoing relationships with all clinical sites to assure that appropriate clinical internship requirements are met and that site contact personnel are current and have necessary information. 
• Facilitate prompt, professional, and courteous communication with both clinical partnerships and students.
• Execute training affiliation contracts with clinical sites.
• Primary resource to student body in matters related to the clinical education process.
• Organize and monitor incoming student evaluations from clinical instructors and student feedback about clinical education experiences. Enters and aggregates data as assigned. Clinical Internship Evaluation Tool (CIET)
• Develop and schedule required training for students and faculty such as CPR, OSHA, HIPAA, Bloodborne Pathogen and CI Training.
• Develop new training modules as needed based on clinical site requirements.
• Facilitate student completion of Clinical Internship Evaluation Tool (CIET).
• Maintain all information on Exxat and lead future development of Exxat.
• Maintain all information in ACEMAPP.
• Develop and maintain job board for students and alumni.
• Create and distribute clinical instructor certifications.
• Supports the  Ivester College of Health Sciences and Dean on contract management and clinical experiences
• Manages Contract and Site Management in Exxat, while assisting other departments with Exxat processes. 

Other Program Duties (15%)

• Work closely with Office Manager & Director of Operations in supporting day to day operations of the department.
• Provide flexibility in work hours and locations.
• Support office manager in social media presence.
• Coordinate annual Physical Therapy Career Fair.
• Committee and  Task Force work as needed
• Assist with the planning and execution of community workshops
• Order polos and scrubs for new cohort
• Alumni Engagement:
• Develop and implement strategies to engage alumni through various programs, events, and initiatives.
• Build and maintain relationships with alumni through regular communication and outreach via social media, email, etc.
• Update and maintain the alumni database to ensure accurate and up-to-date contact information.
• Develop and distribute surveys and feedback forms to gather insights from alumni.
• Work closely with the development office, marketing team, and other relevant departments to align alumni relations efforts with institutional goals.
• Creates and distributes the Program Update Newsletter on a regular basis as determined by the Physical Therapy leadership
• Provides support for event planning and execution
• Serves as staff advisor for PT Department student club(s)
• Assists with College of Health Sciences Hooding Ceremonies and University Graduation Ceremonies
• Publish biannual Program Update email 

Student Instruction (10%)

• Prepare and deliver guest lectures to PAS and DPT students as mutually agreed upon throughout the year. 

Supervisory Responsibilities:
No supervisory responsibilities required. 

Work Hours:
Full-time. 37.5 hours per week.  Generally, Monday-Friday from 8:30 a.m.- 5:00 p.m. Hours may be extended to meet the needs of the department. Nights/weekends as needed. 

Appointment Length:

12 months, continuous 

Environmental and Working Conditions/ Physical Demands and Aptitudes:
Sedentary work. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Prolonged periods sitting at a desk and working on a computer. Must have the ability to travel short distances, and/or drive a vehicle to deliver and pick up materials. Exerting up to 15 pounds of force to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Title IX Implications:

Responsible employee
Any employee who is not a confidential employee. Brenau University requires that all Responsible Employees MUST report any possible sexual harassment or discrimination based on sex to the Title IX Coordinator when the employee has information about conduct that reasonably may constitute sex discrimination or sex-based harassment under Title IX or this part. Employees are encouraged to report these concerns in writing via email. When an employee or a student (or a person who has a legal right to act on behalf of a student) informs any employee (including both Responsible and Confidential employees) of the employee’s or student’s pregnancy or related conditions, that employee must promptly provide that person with the Title IX Coordinator’s contact information and inform that person that the Title IX Coordinator can coordinate specific actions to prevent sex discrimination and ensure the employee’s or student’s equal access to the Recipient’s education program or activity.

Payroll Status:  
Hourly, Non-Exempt (paid bi-weekly)

Campus Designation:
This is an on-site position based at the Historic Gainesville Campus located in Gainesville, Georgia.

Remote Work Available: 
No

Travel Requirements:   
 As needed

Benefits:
Dependent upon employment status, years of service and worker category. Explore all that Brenau offers for Your Health, Your Mind, Your Finances, & Our Community here: https://intranet.brenau.edu/human-resources/job-opportunities/

Special Requirements:

Brenau University performs criminal background checks on all new hires. Employees must maintain a favorable criminal history while employed, and random background checks may be conducted. Additional checks may be performed for certain roles. Credit checks are required for positions that handle company funds or credit cards. Motor Vehicle Reports (MVRs) are run for employees who operate a university vehicle or drive on university business. To be approved for travel, employees must be at least 21 years old, have a valid Georgia driver's license, and a good driving record. Drug screening may be required for employees in sensitive positions, those who travel regularly, or those who operate a university vehicle. All employees are subject to reasonable suspicion drug screening.

Licensure Requirements:
Proof of any professional degree, license, or certification (collectively, “Credentials”) required to competently perform the work for which the employee is hired must have been submitted at the time of application for the position. Discovery during the course of employee’s employment that applicable Credentials have lapsed, been terminated, were misrepresented, or were falsified may result in immediate termination of employee’s employment.