Administration Coordinator at Griffith University

Every institution values excellence. What matters most is why.
Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them.

Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence.

The Institute for Biomedicine and Glycomics has brought together Griffith’s formidable strengths in biomedical research by combining the outstanding discovery and translational research, infrastructure, and training expertise of the Griffith Institute for Drug Discovery, the Institute for Glycomics and biomedical teams from within the former Menzies Health Institute Queensland.  The Institute for Biomedicine and Glycomics will deliver real and immediate impacts locally and globally, transforming the lives of people around the world, especially those in disadvantaged communities.

Join Griffith University’s dynamic Institute for Biomedicine and Glycomics as an Administration Coordinator, where you'll play a pivotal role in supporting the day-to-day operations of a leading research institute. Reporting to the Senior Executive Officer, this position offers a diverse and engaging scope of responsibilities, from coordinating events and scholarship programs to supporting recruitment and enterprise systems.

You will also:

• Provide general administrative support including email management, enquiry handling, and record keeping.
• Assist staff with University enterprise systems (finance, HR, procurement).
• Coordinate recruitment processes for staff, students, and visitors.
• Manage scholarship and award programs within the Institute.
• Organise events, workshops, conferences, and visitor itineraries.
• Support research and project activities including data entry and report preparation.
• Maintain databases and contribute to system upgrades and testing.
• Prepare agendas, minutes, and follow-up actions for committees and working groups.
• Offer policy and procedural advice and contribute to their development.
• Liaise with internal and external stakeholders to support Institute operations.
• Ensure compliance with University policies and legislation, including equity and health & safety.

About you
The successful candidate will hold a minimum of an associate diploma qualification and at least two years relevant work experience, or an equivalent combination of relevant skills, knowledge and experience.  You will thrive in a fast-paced setting and enjoy making meaningful contributions to research and education.

What we can offer
This is a continuing, full-time position primarily based at Griffith University Gold Coast.  As Griffith is a multi-site University you may be required to work across other locations. Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary Range
The full-time base salary for a HEW Level 5 is in the range $79,705 - $89,416 per annum, plus 17% employer superannuation. The total FTE package is in the range $93,255 - $104,617 per annum.

Why Griffith?
As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer:

• Wide range of Learning and Development opportunities
• Salary packaging options and corporate health discounts
• Generous leave entitlements including paid parental leave and leave loading
• Support with future learning opportunities through our educational staff assistance scheme
• Health Safety and Wellbeing initiatives – on campus Gym facilities

How to apply
At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy.

Please submit your application online and ensure it includes the following:

• A covering letter outlining your suitability for the role (please refer to the About you section above and the position description)
• Current curriculum vitae/resume including full contact details

Applicants must have unrestricted working rights.  Visa sponsorship is not available for this position.

Successful candidates may be subject to a criminal history check.

For further information specifically about this role, please contact Nina Kristensen, Senior Executive Officer, Institute for Biomedicine and Glycomics at [email protected]

For application support, please contact People Services on (07) 373 54011 and quote reference number REF8476H.

Closing date:  Wednesday, 17 September 2025 at 11.59pm AEST. All applications must be submitted online.

Please allow at least 1 – 2 weeks from the closing date to expect an application update.