Executive Assistant at LVMH Perfumes & Cosmetics

For more than 60 years Parfums Givenchy has perpetuated the values of its founder, Hubert de Givenchy, releasing fragrances, makeup and skincare products that define free, assertive and bold women. Parfums Givenchy fragrances embody the brand’s Fearless Classic vision, fusing genres and revealing unexpected twists. Inspired by the avant-garde spirit and sensuality of Givenchy Couture creations, Nicolas Degennes, Makeup and Color Artistic Director since 1999, continues to reveal the inventiveness synonymous with Givenchy.

In 1970, Kenzo Takada instilled a touch of jungle exoticism at the heart of Paris, in Galerie Vivienne. With his colorful prints and his self-professed creative freedom, Kenzo upturned the couture diktats of the time by merrily breaking the rules. In keeping with this cheerful and colorful heritage, Carol Lim and Humberto Leon took over the artistic direction of the House of Kenzo in 2011. The brand’s first feminine fragrance, called Kenzo, was born in 1988.

Then followed a series of creations with a unique and original identity that made a strong impression on the world of perfumery. They all tell an optimistic story and play with a mix of multicultural codes to savor again and again. The bottles themselves are symbols of pure refinement and emblems of the brand’s values.

LVMH Fragrance Brands invites you today to join its North America teams.

LVMH Fragrance Brands is part of the LVMH Group.

LVMH Fragrance Brands brings together the savoir-faire of two iconic Maisons: Parfums Givenchy and Kenzo Parfums, creating highly desirable and bold fragrance and beauty products.

Joining LVMH Fragrance Brands means:

- Being continually inspired by our couture heritage,

- Being part of a positive transformation where your entrepreneurial spirit can flourish,

- Being empowered,

- Being beautifully creative while raising the standards of operational excellence.

Our unique spirit is promoted daily by our talents throughout the world acting with Determination, Agility, Realism and Empathy, encapsuling our 4 core key attitudes in the acronym DARE.

Join us and DARE to be entrepreneurs of beauty!

The Executive Assistant will represent and support the President for North America with communications, expense management, and general team/office support.

Communication (70%)

• Manage the day-to-day sensitive and confidential business activities of the Executive.
• Demonstrate the ability to handle confidential and highly sensitive proprietary information with discretion.
• Schedule meetings and maintain the Executive’s daily and long-term calendar in a manner that provides the most effective use of the Executive’s time and prioritizes business needs.
• Evaluate and screen incoming calls independently for priority, resolution, routing, or response in the most professional manner.
• Prioritize and handle independently internal and external correspondence, including determining whether to directly answer correspondence, where, in their judgment, the Executive’s attention is not required, drafting proposed replies, and/or routing to others in the company.
• Prioritize and execute travel arrangements (both domestic and international) to best facilitate effective use of Executive’s time.
• Streamline correspondence for Executive by reading, researching, and routing as necessary.
• Represent the Executive by attending meetings where the Executive’s attention is not required.
• Welcome guests and clients by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintain customer confidence and protect operations by keeping information confidential.

Expense/Invoice Management (10%)

• Prepare and submit completed online T&E form for Executive on a monthly basis
• Partner with Executive to review and approve the expenses of their direct reports
• Analyze spend of department
• Process all invoice and purchase order requests

General Team/Office Support (20%)

• Coordinate senior Executive meetings and prepare confidential and sensitive materials.
• Order office supplies for team and applicable departments.
• Assist Workplace Services in preparation of office area of new hires.
• Execute special projects and miscellaneous duties.

Working Conditions

• Based out of the NY office
• Travel based on needs of the business

• 5+ years of experience in supporting an executive, preferably within prestige fragrance and beauty industry
• Sound analytical and communication skills
• Detail oriented, organized, and demonstrated ability to manage multiple priorities with a sense of urgency
• Proficiency in Microsoft Office, with advanced Excel experience
• Ability to interact at all levels with internal and external personnel
• Proactive, requiring little direction, takes responsibility

This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

All your information will be kept confidential according to EEO guidelines.

LVMH Inc. uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward various levels of expertise, performance, and tenure.

While the published salary range is a good faith reflection of the targeted salary level for the position, LVMH Inc. reserves the right to pay outside of the published range of $80,000-$90,000.