Administrative Assistant, Houston at Persona AI Inc

Persona AI is developing and commercializing rugged, multi-purpose humanoid robots that perform real work. Persona’s founding team has a decades-long history in humanoid robotics, bionics, and product development delivering robust hardware that has touched the stars, worked miles below the surface of the ocean, and even roamed Disney Parks. Our mission is focused squarely on shipping beautiful, reliable products at massive scale, while building a customer-focused team to achieve these aims.

Job Description

Persona AI is seeking a highly organized and proactive Administrative Assistant who can balance core administrative responsibilities with supporting light marketing activities. This dual-function role is perfect for someone who thrives in a fast-paced startup environment, enjoys keeping operations running smoothly, and is excited to contribute to a cutting-edge robotics company’s marketing presence. Working primarily in Houston Texas.

Core Administrative Responsibilities

• Reception & Guest Experience
  

  • Greet and check in guests to our Houston office
    

  • Direct visitors and ensure a welcoming experience
    

• Office Management
  

  • Maintain office kitchen: order snacks, restock supplies, organize fridge, and ensure equipment is functional
    

  • Monitor and restock office supplies
    

  • Submit and follow up on office maintenance requests
    

• Meeting & Event Support
  

  • Assist with AV setup for meetings and presentations
    

  • Book and coordinate conference rooms
    

  • Organize team lunches: order, pick-up, setup/tear down
    

• Travel & Accommodation
  

  • Book candidate travel itineraries
    

  • Manage the Persona AI corporate apartment: coordinate cleanings, stock essentials, assist visiting employees with access, and conduct regular checks
    

• Mail & General Support
  

  • Check and distribute incoming mail
    

Marketing Support Responsibilities

• Social Media Coordination
  

  • Assist in scheduling and posting pre-written content across LinkedIn, Instagram, and Twitter/X
    

  • Track engagement metrics and flag trending comments or potential opportunities
    

• Content Support
  

  • Help prepare marketing materials for internal and external events
    

  • Organize photo/video assets for easy access by the marketing team
    

• Event Marketing Assistance
  

  • Support setup for marketing activations at ION and other local events
    

  • Capture light behind-the-scenes content for social media
    

• Research & Outreach
  

  • Research competitor campaigns or local startup community news
    

  • Compile lists of events, contacts, and marketing opportunities in Houston’s innovation ecosystem
    

Qualifications

• Administrative Excellence: Prior experience in an administrative, receptionist, or office coordinator role preferred
  

• Marketing Savvy: Exposure to marketing, social media management, or communications strongly desired
  

• Tech-Friendly: Comfortable learning new tools and assisting with AV/tech setup
  

• Communication Skills: Strong written and verbal skills; professional and personable in guest-facing settings
  

• Organization & Multitasking: Ability to manage multiple streams of work with attention to detail
  

• Proactive Mindset: Takes initiative to anticipate needs and solve problems before they arise
  

• Location and Physical Requirements: Needs to be able to work in the Houston Office of Persona AI, Lift 45lbs, and be willing to travel for Tradeshows and conferences, Domestic and international.

This is not your typical admin role—this is an opportunity to be part of a pioneering humanoid robotics company. You’ll play a key role in keeping our team running smoothly while helping shape how Persona AI tells its story to the world. For the right candidate, this role offers both stability in operations and creativity in marketing.

Why join Persona AI?

• You'll shape technology that's redefining the possibilities of robotics and human interaction.

• Work alongside passionate teammates who value diversity, creativity, and continuous learning.

• Enjoy full access to advanced prototyping tools, labs, and the freedom to experiment and innovate.

• We offer competitive compensation, excellent benefits, flexible work environment, and equity opportunities.

Not sure if you meet all the listed qualifications? That’s okay!
We encourage you to apply anyway. Our needs are constantly evolving, and we're always looking for talented individuals who can grow with us. You might be exactly who we’re looking for — even if it’s for a role we haven’t thought of yet.

Persona AI embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We believe the more inclusive we are, the better our work will be.