Civilian Payroll Technician - IS-0544-06 at Smithsonian Institution

Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care). 

This position is located organizationally in Accounting Operations Department, Office of Finance and Accounting (OF&A), Under Secretary for Administration, Smithsonian Institution (SI). SI is a diverse museum and research complex dedicated to the increase and diffusion of knowledge. OF&A is responsible for the management and integrity of SI’s: - financial assets - financial operations - financial reporting - financial records - financial policies and procedures - central accounting and financial services. The Payroll Team is primarily responsibilities reviews and operations of SI employee's payroll processing.
 

The incumbent serves as Customer Service Representative concerning payroll related matters encompassing all employee elements of pay for employees in federal, trust, and wage grade (GS, WG/WL, IS) pay plan for OF&A.

The incumbent operates an automated payroll system and performs work that includes payroll duties such as disseminating information, correcting errors, and maintaining payroll records. Applies standard knowledge of pay entitlements, allowances, procedures, and systems to provide or influence appropriate customer service pay related activities. Identify problems related to inaccurate records and payments, leave adjustments, benefits, and accounting codes for funding.
 
The incumbent reviews personnel documents relating to personnel actions which affect employees pay. Determines the completeness, accuracy, internal consistency and propriety of the pay actions and ensures they are in accordance with agency regulations and policies on compensation and pay.
 
Processes leave audits, monitors all non-payment of employees, updates error reports and leave in WebTA and Nation Finance Center (NFC). Creates and develops ad hoc query reports from WebTA for daily payroll processing. Provides training to new timekeepers. The incumbent applies knowledge of pay and leave laws, rules, regulations, and agency policy regarding entitlements to overtime, differentials, hazardous duty, holiday and special rates, premium pay, allowances, etc.
 
Processes and withholds special pay entitlements such as final salary payments to beneficiaries of deceased employees or salary withholdings for alimony, child support, and bankruptcy. Makes pay adjustments which may involve transfers between pay systems differing in pay, leave, and benefit entitlements and which may be retroactive over an extended period of time.
 
Responds to inquiries from employees, supervisors, payroll office of other agencies, timekeepers, HR offices, State Unemployment Offices, financial institutions, mortgage companies, Treasury Department, Internal Revenue Service (IRS), and employee union representatives. 
 
Process tax levies and collections of other debts due the U.S. Government. Audits time and attendance data after payment and leave is released to the payroll processing center, NFC.
 
 Perform other duties as assigned. 
  

Education (if positive education is required) and Experience: Example: To qualify for this position, applicants must possess a bachelor’s degree (B.A.) from an accredited four-year college or university and/or 3-5 years of related experience (described below); or an equivalent combination of education and experience.

Experience required for this position is as follows:

Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.

 

Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.

  

Join us in "Inspiring Generations through Knowledge and Discovery."

 
Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.  

What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.

 

Relocation expenses are not paid.

The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.  To learn more, please review the Smithsonian’s Accommodation Procedures (https://www.si.edu/OEO/IndividualswithDisabilities). 

 

The Smithsonian Institution is an Equal Opportunity Employer. To review The Smithsonian's EEO program information, please click the following: https://www.si.edu/oeo